Amazon EDI Compliance Guide
Navigate Amazon's Vendor Central EDI requirements
Quick Answer
Amazon requires EDI 850 (Purchase Order), EDI 855 (PO Acknowledgment), EDI 856 (Ship Notice (ASN)), EDI 810 (Invoice), EDI 997 (Functional Acknowledgment) from all suppliers. Non-compliance triggers chargebacks including pO confirmation failures: shortage claims.
Amazon Vendor Central (1P) suppliers must comply with Amazon's EDI requirements for purchase order processing, shipping confirmations, and invoicing. Note: these requirements apply to Vendor Central (1P) suppliers, not Seller Central (3P) merchants. Amazon's system is highly automated and enforces strict data accuracy standards with automated chargeback systems, including Must Arrive By Date compliance windows.
Required EDI Transactions
Amazon requires suppliers to support the following EDI transaction types. Click any transaction to view our detailed guide with segment breakdowns and examples.
Compliance Requirements
Here is what Amazon expects from EDI-compliant suppliers:
- EDI 850 Purchase Order processing via Vendor Central
- EDI 855 PO Acknowledgment with availability confirmations
- EDI 856 ASN with Amazon-specific routing data
- EDI 810 Invoice submission matching PO terms
- EDI 997 Functional Acknowledgment
- Amazon Vendor Central portal compliance
- ASIN-level product identification
- Prep and labeling per Amazon fulfillment center requirements
Chargeback Penalties
Non-compliance with Amazon's EDI requirements can result in significant financial penalties:
Common Amazon Chargebacks
- PO confirmation failures: shortage claims
- Late or missing ASN: $500+ per shipment
- Prep violations: per-unit fees applied retroactively
- Routing non-compliance: carrier cost recovery charges
How to Achieve Amazon EDI Compliance
Getting compliant with Amazon requires three things: an EDI platform that supports all required transaction types, automated validation that catches errors before they trigger chargebacks, and integration with your ERP so orders flow through without manual re-entry.
EDI transaction formats follow ASC X12 standards, and product identification uses GS1 GTIN and GS1-128 barcode specifications. Both are required by virtually every major US retailer.
OrderSync handles all three compliance layers. Our platform processes EDI transactions (850, 855, 856, 810, 997) alongside PDF, CSV, and email orders through a single pipeline. Automated validation checks every order against your product catalog, pricing rules, and Amazon-specific compliance requirements before syncing to your ERP.
Related Guides and Articles
Learn more about Amazon EDI requirements and compliance best practices:
Test Your EDI Compliance
Upload your EDI documents to our free inspector and check for compliance issues before sending to Amazon.
Open EDI InspectorFrequently Asked Questions
What EDI transactions does Amazon require?
Amazon requires EDI 850 (Purchase Order), EDI 855 (PO Acknowledgment), EDI 856 (Ship Notice (ASN)), EDI 810 (Invoice), EDI 997 (Functional Acknowledgment). Each transaction must meet Amazon's specific formatting and timing requirements.
What happens if I'm not EDI compliant with Amazon?
Non-compliance triggers chargebacks that can range from $200 to $5,000+ per incident depending on the violation. Repeated non-compliance can lead to supplier suspension or loss of the retail account.
Can OrderSync help with Amazon EDI compliance?
Yes. OrderSync supports all EDI transaction types required by Amazon and includes automated validation to catch compliance errors before documents are sent. Our platform processes EDI alongside PDF, CSV, and email orders through a single pipeline.