Extract Data from a Purchase Order PDF to Excel

Drop the PDF on the tool above. In 5 to 20 seconds you get the PO number, order date, requested delivery date, payment terms, buyer, supplier and ship-to, and every line item with SKU, description, quantity, unit, price and line total.

Yes. Choose Download Excel for a workbook with a Summary sheet and a Line items sheet with numeric quantities and prices. Download CSV gives one row per line with the PO number, dates and parties on every row, which imports cleanly into most ERPs and spreadsheets.

Any layout from any buyer, typed or scanned. It reads the document in context rather than from a template, so a new customer's PO format needs no setup. Very long POs over 10 pages are outside the free tool.

Yes. Scanned pages are read as images. A clean scan works well; a faint fax or a skewed phone photo can misread numbers, so check quantities before you key the order.

Your PDF is uploaded to OrderSync, kept in temporary cloud storage (Cloudflare R2) behind a link that expires after five minutes while an AI model (Anthropic's Claude, through its API) reads it, and deleted as soon as extraction finishes, whether it succeeds or fails. If processing is interrupted, a copy can be left in that storage until we clear it. Pasted email text is sent to the model and not stored. We do not use your documents to train models. For each use we log your IP address, the file size, how long it took, the number of line items, the document total, whether it had a PO number, and the name and city of one company on the document, so we can limit free use and follow up with businesses using the tool. We do not keep the document or its line items. Samples never leave your browser.

Three successful extractions a day per network, shared across the OrderSync AI tools, resetting at midnight UTC. A failed extraction or a rejected file does not count, and the counter under the tool shows what you have left. Samples are unlimited. Files can be up to 5 MB and 10 pages.

Yes. OrderSync runs this extraction on every order document you receive, by email, PDF, EDI or portal, matches each line to your own item numbers and prices, and posts approved orders to your ERP. The free tool reads one document at a time and does not check it against your catalog.