EDI Software Without the Mapping Project
OrderSync maps any retailer spec, processes orders from EDI, PDF, email, and CSV, and syncs to your ERP. No mapping consultant. Live in days, not months.
Bring your retailer's implementation guide. We'll show you the mapping it generates in 15 minutes.
Live in 5 business days·30+ retailer specs pre-built·No per-document VAN fees
EDI specs already built for these retailers
Why Most EDI Software Disappoints
Three problems that turn a simple integration project into a six-month engagement.
The problem
New retailer onboarding takes weeks
What changes
OrderSync reads the trading partner spec and generates a working mapping in hours, not a four-week consulting project.
The problem
Every channel is a different tool
What changes
Retailers send 850s. Customers send PDFs. Brokers send email. OrderSync routes all of them through one pipeline into your ERP.
The problem
Every spec change triggers another consulting project
What changes
When a retailer updates their implementation guide, OrderSync compares the new spec to your current mapping and proposes the changes for review. What used to be a four-week engagement takes an hour.
What You Get
Four things every EDI software decision should come down to.
Auto-map any trading partner spec
Feed us a retailer's implementation guide and a sample document. We generate a compliant mapping. No specialist required.
EDI, PDF, email, and CSV in one pipeline
Every order format your customers use flows into the same system. No format-specific tools. No middleware to babysit.
Validates against your ERP master data
Every order gets checked against your product catalog, customer accounts, and pricing rules before it touches your ERP. Errors route to a review queue, not your inbox.
Full audit trail to the source document
Every extracted value links back to the exact location in the original document. When a buyer disputes a quantity, you can show them the highlighted PDF in seconds.
See It With Your Documents
Bring a retailer's implementation guide or a sample EDI file. We'll walk through the mapping it generates and show you what the pipeline looks like end-to-end. 15 minutes, no commitment.
Not Ready for a Demo Yet?
Try these free tools first. No signup required.
Free Tool
EDI Inspector
Paste any EDI 850, 810, or 856 and get human-readable output with segment annotations. Runs client-side — nothing sent to our servers.
Free Tool
PO PDF Extractor
Upload a PDF purchase order and see the line-item extraction OrderSync would generate. Good for testing before you commit to anything.
Free Tool
EDI ROI Calculator
Enter your order volume, error rate, and current labor cost. Get a payback estimate to take to your finance team.
What Is EDI Software?
EDI software translates business documents between your systems and your trading partners' systems in a standard format, and moves them over an agreed connection. In practice it does three jobs: it maps your order, invoice, and shipment data to and from X12 or EDIFACT; it connects to each partner over AS2, SFTP, or a VAN; and it acknowledges every document so both sides know what arrived.
What separates products is mostly the third job and everything around it. Translation is largely solved. Onboarding a new trading partner, handling the partner who sends a slightly wrong file every Friday, and catching a mapping error before it becomes a chargeback are where the cost and the difference live.
The Five Kinds of EDI Software
Vendors rarely describe themselves this way, but almost every option is one of these. The right category is usually decided by your partner count and whether you have engineers.
| Type | Best when | Watch out for | Rough cost |
|---|---|---|---|
| Web EDI portal | One or two retailers, low volume, no ERP integration | Someone still keys every order into your ERP by hand | $100–$500/mo |
| Managed service | You want maps built and partners onboarded for you | Change requests are billable and can take weeks | $1K–$5K/mo |
| VAN plus translator | Traditional retail supply, many partners on one network | Kilocharacter billing scales with document size, not value | Mailbox fee plus usage |
| API-first platform | You have engineers and want EDI behind a JSON API | You own the integration and the on-call for it | $200–$2K/mo |
| In-house build | Rarely the right answer below very large volume | The translator is the easy part; partner onboarding is not | Headcount |
A category most vendors will not put on this list: you may not need EDI software at all yet. If a handful of partners send you orders as PDFs and spreadsheets and only one genuinely requires X12, an order automation layer that reads every format solves more of the actual problem than an EDI platform does.
EDI Software Comparison
Entry pricing as published or credibly estimated, with our read on where each product fits. Full breakdowns on the individual comparison pages.
| Vendor | Category | Best for | Compare |
|---|---|---|---|
| SPS Commerce | EDI Provider | If you need a massive pre-built trading partner network and only process EDI, SPS Commerce is likely the better fit. If your orders arrive in mixed formats and you want a single platform for everything, OrderSync is worth evaluating. | vs OrderSync |
| TrueCommerce | EDI Provider | If you want a fully managed EDI service where someone else handles the technical details, TrueCommerce is worth considering. If you receive orders in mixed formats and want AI-powered extraction, OrderSync is worth evaluating. | vs OrderSync |
| Cleo | Integration Platform | If you need complex B2B integration across many data flows, Cleo is worth considering. If your primary need is automating order intake from mixed formats into your ERP, OrderSync is worth evaluating. | vs OrderSync |
| Conexiom | Document Automation | If you are on Epicor and process very high volumes of PDF orders exclusively, Conexiom is worth considering. If you need EDI alongside PDF and email processing in one platform, OrderSync is worth evaluating. | vs OrderSync |
| Orderful | Modern EDI | If you have a developer-led team and only need modern EDI connectivity, Orderful is worth considering. If you need to handle mixed order formats with AI extraction, OrderSync is worth evaluating. | vs OrderSync |
| Workist | AI Order Entry | If your orders are PDF and email into SAP, Workist is worth considering. If orders also arrive as EDI, EDIFACT, portal downloads, spreadsheets, or voicemail across multiple entities, OrderSync is worth evaluating. | vs OrderSync |
| Esker | O2C / P2P Suite | If you need a full P2P/O2C suite covering AP, AR, and procurement under one vendor, Esker is worth considering. If you need fast, specialized order intake automation across mixed formats, OrderSync is worth evaluating. | vs OrderSync |
| Stedi | Healthcare Clearinghouse (former B2B EDI) | If you have engineering resources and want API-level control over EDI infrastructure, Stedi is worth evaluating. If you need a turnkey operations tool that handles EDI plus PDF, email, and ERP sync without custom development, OrderSync is likely the faster path. | vs OrderSync |
| WizCommerce | B2B Wholesale Commerce Platform | If you are a wholesale brand modernizing how your reps and buyers place orders, WizCommerce is worth considering. If you need retailer EDI compliance and automated multi-channel order intake into your ERP without replatforming, OrderSync is worth evaluating. | vs OrderSync |
For entry, mid, and enterprise price bands per vendor, see EDI software pricing.
How to Evaluate EDI Software
Feature grids all look the same because the features all look the same. These are the questions that actually separate vendors, and the ones worth asking on a call:
- What does onboarding one new trading partner cost, in money and in days? This is the number that compounds. A platform that is cheap monthly and charges four figures per partner map is not cheap.
- Who fixes a map when a partner changes their spec? You, them, or a ticket queue. Ask for the current turnaround time, not the SLA.
- What happens to an order that fails validation at 2am? It should queue for a human with the original document attached, not vanish or post wrong.
- Is per-document or per-kilocharacter billing involved? A carton-level 856 can cost many times what a short 850 does. Model your real document mix, not a document count.
- Does it handle the orders that are not EDI? Most distributors receive a large share of orders as PDF, email, and spreadsheets. An EDI-only platform leaves that keying exactly where it was.
- What is the exit? Who owns your maps and partner connections? Ask before signing, not at renewal.
Do I Need EDI Software or an Order Automation Platform?
They solve adjacent problems and the honest answer depends on where your orders come from.
Choose EDI software when multiple large retailers mandate X12, compliance and chargebacks are the pressing risk, and your document mix is genuinely mostly EDI.
Choose order automation when the orders arriving as PDFs, emails, and spreadsheets are the ones eating your team's day. Plenty of distributors need both, which is the case for one pipeline that reads every format rather than an EDI tool plus a person.
Try Before You Talk to Anyone
You can test a real file right now without a signup or a sales call. Paste an X12 document into the EDI Inspector to validate its structure, convert one with EDI to JSON, or run a purchase order PDF through the PO extractor. Everything EDI-side runs in your browser and nothing is uploaded.
Common Questions
Most customers ship their first order within five business days. Common retailers — Whole Foods, Target, Walmart — have pre-built specs that map in hours. Net-new trading partners take longer if their implementation guide is unusual, but never weeks.
OrderSync has pre-built connectors for NetSuite, QuickBooks, SAP, Microsoft Dynamics 365, and Acumatica. If you run a custom ERP or a system not on that list, the same data ships via API or SFTP and we can build the connector together.
850 (purchase order), 855 (PO acknowledgment), 856 (ship notice / ASN), 810 (invoice), 997 (functional acknowledgment), 940 (warehouse shipping order), and 945 (warehouse shipping advice). Inbound PDF, email, and spreadsheet orders map to the same internal schema.
How to Test Order Extraction Before You Buy
Vendors demo on a clean, typed, single-page order. Your orders are scans and spreadsheets. Here is the test protocol, the seven traps that decide the result, and how to score a trial honestly.
- How to build a test set that reflects what you actually receive
- The seven traps that break extraction, unit of measure first
- How to score at the line, so a near-miss counts as the error it is
- The questions to ask every vendor, including us
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Bring your retailer spec and we'll walk through exactly what the pipeline generates. Most customers go live within five business days.
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