EDI Software Pricing in 2026
Most EDI platforms land between $100 and $2,000 a month for a small to mid-sized distributor, and the subscription is rarely the whole cost. Per-partner setup, map changes, and VAN usage are usually billed separately, which is why two quotes with the same monthly figure can differ by a factor of three over a year.
Below is what each major vendor publishes or is credibly estimated to charge, the fees that never appear on a pricing page, and how to compare quotes that are not written in the same units.
EDI Software Pricing Comparison
Where a vendor publishes pricing we use their figure. Where they do not, the estimate and its basis are stated. Nothing here is a quote: your number depends on partner count, document volume, and ERP.
SPS Commerce
SPS Commerce pricing breakdownFull comparison- Entry
- No published price list; quoted per customer.
- Mid-market
- FY2025 Form 10-K: average recurring revenue per customer about $14,350 a year (annualized recurring revenue divided by average customers), across about 54,600 recurring revenue customers. A blended average, not a price.
- Enterprise
- Vendr buyer data: median contract $18,900 a year, observed range $3,060 to $27,382.
- Per-transaction
- Cost grows with trading partners, documents and add-on modules; ask for each line item in the quote.
TrueCommerce
TrueCommerce pricing breakdownFull comparison- Entry
- No published plans; quoted per customer. Capterra lists usage-based pricing from $19.95/month.
- Mid-market
- Quoted; depends on trading partners, documents and ERP connectors.
- Enterprise
- Quoted.
- Per-transaction
- TrueCommerce describes a fixed-price model with transaction fees built in.
- Entry
- WebEDI Compliance Edition Startup: $99/month ($90.75/month billed annually), 3 users (published).
- Mid-market
- Integrated plans and Cleo Integration Cloud: quoted, no published price.
- Enterprise
- Vendr buyer data: median contract $138,600 a year, observed range $39,035 to $192,348.
- Per-transaction
- Cleo lists tiered transaction usage fees, with no kilocharacter (KC) or 997 fees.
- Entry
- No published pricing; annual subscription sold in customer packs.
- Mid-market
- Quoted per customer.
- Enterprise
- Quoted per customer.
- Per-transaction
- TrustRadius describes an annual fee per trading partner, a per-document fee, or a combination.
- Entry
- Labels from $99/month; Web EDI Fulfillment $189/month per trading partner (published).
- Mid-market
- Integrated from $399/month (published).
- Enterprise
- Custom pricing above 20 trading partners. Vendr buyer data: median contract $22,800 a year, observed range $8,370 to $70,200.
- Per-transaction
- Orderful says there are no transaction, VAN, setup or mapping fees; cost scales with trading partner connections.
Workist
Full comparison- Entry
- Core: 10,000 documents/year, 3 users; price on request.
- Mid-market
- Professional: 20,000 documents/year, 5 users; price on request.
- Enterprise
- Individual.
- Per-transaction
- Annual subscription with a 12-month minimum; packages scale by document volume.
Esker
Full comparison- Entry
- No published pricing.
- Mid-market
- Annual subscription based on document volume, with tiered rates (vendor description on Gartner Peer Insights).
- Enterprise
- Implementation priced separately.
- Per-transaction
- Volume-tiered: cost rises with documents processed.
Stedi
Full comparison- Entry
- Free sandbox; pay as you go with no monthly minimum or setup fee (healthcare transactions).
- Mid-market
- Per-transaction healthcare pricing falling with volume, for example eligibility checks $0.30 to $0.08 and claims $0.30 to $0.10.
- Enterprise
- Custom volume pricing.
- Per-transaction
- No supply chain or B2B EDI line item on Stedi's pricing page.
WizCommerce
Full comparison- Entry
- Plans typically start around $500/month (WizCommerce's own fact page).
- Mid-market
- Tailored by module.
- Enterprise
- Quoted.
- Per-transaction
- Suite subscription across its products, priced by module.
- Entry
- From $17 per day (OrderEase pricing page): unlimited users, order automation, core dashboard, standard onboarding.
- Mid-market
- Quoted; rises with connected channels, order volume, and modules such as EDI, ERP integration, and the sales rep app.
- Enterprise
- Quoted; pilot programs available for qualified enterprise clients.
- Per-transaction
- No per-user charges. Advanced EDI, ERP, or workflow setup is billed as a fixed-price implementation package.
What Actually Drives EDI Cost
| Cost | Typical range | Why it bites |
|---|---|---|
| Subscription | $100–$2,000/mo | The only number most comparisons look at |
| Per-partner setup | $500–$5,000 each | Compounds with every retailer you add |
| Map changes | Billable, often hourly | Partners revise specs; you do not control when |
| VAN usage | Per doc or per kilocharacter | A carton-level 856 costs many times a short 850 |
| ERP connector | Sometimes separately licensed | Easy to miss until implementation |
| Renewal uplift | Annual | PE-owned vendors apply consistent renewal pressure |
EDI Managed Service Provider Cost
A managed service bundles the platform with someone else building your maps and onboarding your partners. Expect roughly $1,000 to $5,000 a month for a mid-sized distributor, plus per-partner setup. The trade is control for effort: you stop staffing EDI, and you start waiting in a queue for changes. Ask what the current turnaround on a map change is in days, and what a rush costs.
Order Entry Automation Pricing Per Order
Document automation is often priced per order or per document rather than per trading partner, which makes it hard to compare against EDI quotes directly. The comparison that matters is against manual entry: labour per order, plus your error rate multiplied by what a short shipment or a retailer chargeback costs. Walmart assesses OTIF failures at 3% of COGS; one incident can exceed a year of software. Model yours with the order processing cost calculator or the EDI ROI calculator.
OrderSync Pricing
Flat monthly subscription with no per-transaction or per-document fees and no VAN fees. Pricing scales with order volume and active trading partner count. Every plan includes multi-format intake (EDI, PDF, email, CSV, Excel, fax, SMS, portal), AI extraction with no templates to configure, validation against your catalogue and customer pricing, direct ERP sync, and exception management.
Quotes are specific to your partner count and volume, so there is no public price list. The fastest way to a real number is fifteen minutes on a call.
Book My Intro CallEDI Pricing FAQ
Entry-level web EDI portals start around $100 to $500 a month. Integrated platforms that connect to your ERP typically run $500 to $2,000 a month for a distributor with 10 to 30 trading partners. Managed services and enterprise platforms move into five and six figures a year. The monthly subscription is rarely the whole cost: per-partner setup, map changes, and VAN usage are usually billed separately.
A web EDI portal from the retailer or a low-cost provider, which can be under $100 a month. The catch is that a portal does not integrate with your ERP, so someone still keys every order in by hand. It is the cheapest way to satisfy a compliance mandate and the most expensive way to actually process orders, so it only makes sense at low volume or as a stopgap.
VANs bill a monthly mailbox fee plus usage, charged either per document or per kilocharacter (per thousand characters transmitted). Interconnect fees apply on top when your document crosses to a partner on a different VAN. The kilocharacter model is the one that surprises people: a carton-level 856 ASN can cost many times what a short 850 does, so model your real document mix rather than a document count.
Because the price depends on trading partner count, document volume, which ERP you run, and how much mapping work your partners require, and because it is negotiated. Published entry prices are real but usually describe the smallest possible configuration. Treat any figure without a partner count and a document volume attached to it as incomplete.
Per-trading-partner setup and mapping, change requests when a partner revises their spec, VAN or connectivity fees if they are billed separately, ERP connector licences, testing and certification time with each retailer, annual uplift at renewal, and what happens to your maps and connections if you leave. Ask for turnaround times on map changes, not just the SLA.
Per-order pricing is more common in document automation than in traditional EDI, and ranges widely with volume and document complexity. The useful comparison is against what manual entry costs you today: labour per order plus the error rate multiplied by the cost of a short shipment or a chargeback. That number is usually much larger than the software.
Vendor figures are compiled from published pricing pages, SEC filings, and third-party estimates, and are current as of this page's last update. Confirm directly with any vendor before relying on a figure for budgeting. See the full comparison index or EDI software overview.