EDI Software Pricing in 2026
Most EDI platforms land between $100 and $2,000 a month for a small to mid-sized distributor, and the subscription is rarely the whole cost. Per-partner setup, map changes, and VAN usage are usually billed separately, which is why two quotes with the same monthly figure can differ by a factor of three over a year.
Below is what each major vendor publishes or is credibly estimated to charge, the fees that never appear on a pricing page, and how to compare quotes that are not written in the same units.
EDI Software Pricing Comparison
Where a vendor publishes pricing we use their figure. Where they do not, the estimate and its basis are stated. Nothing here is a quote: your number depends on partner count, document volume, and ERP.
SPS Commerce
Full comparison- Entry
- No published tiers. Estimated $10K–$20K/year for small supplier accounts with a few trading partners.
- Mid-market
- ARPU $14,350 per FY2025 Form 10-K across 54,600 customers. Mid-market (10–50 partners) typically $20K–$60K/year.
- Enterprise
- Multi-hundred-thousand annually for large retail suppliers with 100+ partners and compliance modules.
- Per-transaction
- Per-trading-partner pricing: each new buyer connection adds to your annual bill. No published rate card.
TrueCommerce
Full comparison- Entry
- $200–$500/month plus setup fees. EDI-only, single ERP connection.
- Mid-market
- $500–$2,000/month for distributors with 10–30 EDI trading partners and ERP connectors.
- Enterprise
- Custom negotiated. WCAS PE ownership since November 2020 applies renewal pricing pressure.
- Per-transaction
- Per-document overage fees apply when monthly transaction limits are exceeded. Setup fees are separate from monthly subscription.
Cleo
Full comparison- Entry
- $99/month listed on Cleo's pricing page. G2 and SelectHub indicate $400/month is a more realistic deployment minimum once connectivity is configured.
- Mid-market
- $30K–$100K ACV for mid-market implementations with multiple data flows.
- Enterprise
- Custom enterprise; H.I.G. Capital PE ownership. DataTrans Solutions acquisition expanded enterprise capabilities.
- Per-transaction
- No per-transaction fees. Pricing based on connection count and data volume. H.I.G. PE ownership applies renewal pricing patterns.
Conexiom
Full comparison- Entry
- Not published. SelectHub estimates a minimum of $10,000/year for small deployments with a few trading partners.
- Mid-market
- $25,000–$75,000/year for mid-market industrial distributors per SelectHub estimates.
- Enterprise
- Over $100,000/year for large industrial distributors with many trading partners and full Ideal Order Platform deployment.
- Per-transaction
- Hybrid model: annual SaaS fee per trading partner plus optional per-document pricing. Multi-year contracts are standard.
Orderful
Full comparison- Entry
- $189/month (Web EDI Fulfillment). No transaction fees. Published on Orderful's pricing page.
- Mid-market
- $1,999/month (Integrated EDI with full API access and automation).
- Enterprise
- Custom pricing for Enterprise tier. No per-transaction fees at any tier — pricing scales by connection count.
- Per-transaction
- No per-transaction fees at any pricing tier. This is a meaningful differentiator vs legacy EDI VANs.
Workist
Full comparison- Entry
- Not publicly disclosed. Capterra Germany reviews describe it as strong value relative to enterprise alternatives, suggesting mid-market positioning.
- Mid-market
- Estimated mid-market: companies with 50–500 employees processing 50–500 orders per day in European markets.
- Enterprise
- Custom pricing available. Total company funding is EUR 12 million across EUR 9 million Series A (Sept 2022, Earlybird) and earlier rounds.
- Per-transaction
- Pricing structure not publicly disclosed. European market focus.
Esker
Full comparison- Entry
- Not accessible to companies under roughly $100 million in revenue. Esker is enterprise-only.
- Mid-market
- N/A — Esker targets enterprise accounts where a full O2C/S2P platform consolidation is the buying context.
- Enterprise
- High six-figure to seven-figure ACV for full-suite deployments. Implementation services billed separately (17% of 2024 total revenue of EUR 205.3 million).
- Per-transaction
- Volume-based subscription per module. Each module (AP, AR, order management, procurement) is separately scoped and priced.
Stedi
Full comparison- Entry
- B2B EDI pricing is no longer applicable — Stedi has exited the B2B EDI market and deprecated its B2B APIs.
- Mid-market
- N/A for B2B EDI. Stedi now operates as a healthcare EDI clearinghouse.
- Enterprise
- N/A for B2B EDI. $142 million total raised ($50 million Series C, March 2026) funds its healthcare clearinghouse platform.
- Per-transaction
- B2B order processing is outside Stedi's current product scope. Existing B2B customers were required to migrate.
WizCommerce
Full comparison- Entry
- Not publicly disclosed. Pricing is quoted through a demo process and varies by products adopted (WizOrder, WizShop, WizStudio, WizPay) and catalog/rep count.
- Mid-market
- Positioned for mid-market wholesale brands — typical customers are home furnishings, gift, and furniture companies with field rep teams and trade-show selling.
- Enterprise
- Custom suite pricing. Total company funding is approximately $13.5 million, including an $8 million Series A led by Peak XV Partners in August 2025.
- Per-transaction
- No public per-order pricing. Suite subscription model across its four products.
What Actually Drives EDI Cost
| Cost | Typical range | Why it bites |
|---|---|---|
| Subscription | $100–$2,000/mo | The only number most comparisons look at |
| Per-partner setup | $500–$5,000 each | Compounds with every retailer you add |
| Map changes | Billable, often hourly | Partners revise specs; you do not control when |
| VAN usage | Per doc or per kilocharacter | A carton-level 856 costs many times a short 850 |
| ERP connector | Sometimes separately licensed | Easy to miss until implementation |
| Renewal uplift | Annual | PE-owned vendors apply consistent renewal pressure |
EDI Managed Service Provider Cost
A managed service bundles the platform with someone else building your maps and onboarding your partners. Expect roughly $1,000 to $5,000 a month for a mid-sized distributor, plus per-partner setup. The trade is control for effort: you stop staffing EDI, and you start waiting in a queue for changes. Ask what the current turnaround on a map change is in days, and what a rush costs.
Order Entry Automation Pricing Per Order
Document automation is often priced per order or per document rather than per trading partner, which makes it hard to compare against EDI quotes directly. The comparison that matters is against manual entry: labour per order, plus your error rate multiplied by what a short shipment or a retailer chargeback costs. Walmart assesses OTIF failures at 3% of COGS; one incident can exceed a year of software. Model yours with the order processing cost calculator or the EDI ROI calculator.
OrderSync Pricing
Flat monthly subscription with no per-transaction or per-document fees and no VAN fees. Pricing scales with order volume and active trading partner count. Every plan includes multi-format intake (EDI, PDF, email, CSV, Excel, fax, SMS, portal), AI extraction with no templates to configure, validation against your catalogue and customer pricing, direct ERP sync, and exception management.
Quotes are specific to your partner count and volume, so there is no public price list. The fastest way to a real number is fifteen minutes on a call.
Book My Intro CallEDI Pricing FAQ
Entry-level web EDI portals start around $100 to $500 a month. Integrated platforms that connect to your ERP typically run $500 to $2,000 a month for a distributor with 10 to 30 trading partners. Managed services and enterprise platforms move into five and six figures a year. The monthly subscription is rarely the whole cost: per-partner setup, map changes, and VAN usage are usually billed separately.
A web EDI portal from the retailer or a low-cost provider, which can be under $100 a month. The catch is that a portal does not integrate with your ERP, so someone still keys every order in by hand. It is the cheapest way to satisfy a compliance mandate and the most expensive way to actually process orders, so it only makes sense at low volume or as a stopgap.
VANs bill a monthly mailbox fee plus usage, charged either per document or per kilocharacter (per thousand characters transmitted). Interconnect fees apply on top when your document crosses to a partner on a different VAN. The kilocharacter model is the one that surprises people: a carton-level 856 ASN can cost many times what a short 850 does, so model your real document mix rather than a document count.
Because the price depends on trading partner count, document volume, which ERP you run, and how much mapping work your partners require, and because it is negotiated. Published entry prices are real but usually describe the smallest possible configuration. Treat any figure without a partner count and a document volume attached to it as incomplete.
Per-trading-partner setup and mapping, change requests when a partner revises their spec, VAN or connectivity fees if they are billed separately, ERP connector licences, testing and certification time with each retailer, annual uplift at renewal, and what happens to your maps and connections if you leave. Ask for turnaround times on map changes, not just the SLA.
Per-order pricing is more common in document automation than in traditional EDI, and ranges widely with volume and document complexity. The useful comparison is against what manual entry costs you today: labour per order plus the error rate multiplied by the cost of a short shipment or a chargeback. That number is usually much larger than the software.
Vendor figures are compiled from published pricing pages, SEC filings, and third-party estimates, and are current as of this page's last update. Confirm directly with any vendor before relying on a figure for budgeting. See the full comparison index or EDI software overview.