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Invoice Scanner: Invoice PDF to Excel

Upload an invoice PDF and get the invoice number, dates, due date, terms, line items and totals as Excel, CSV or JSON. Free, no signup.

Your document is sent to OrderSync and read by an AI model to produce the result.

No invoice handy?

Drop an invoice PDF here

PDF up to 5 MB and 10 pages. Scanned paper documents work too, as PDFs.

3 free extractions a day. Samples are unlimited.

Invoice to Excel: How the Invoice Scanner Works

  1. Step 1

    Upload the invoice

    Any supplier's PDF, typed or scanned, up to 10 pages.

  2. Step 2

    The AI reads it

    It finds the invoice number, due date, terms, line items and totals without a template.

  3. Step 3

    Download the data

    Excel with a summary and a line items sheet, CSV for imports, or JSON for developers.

Matching invoices to purchase orders? The 3-way match checker reads the PO, the goods receipt and the invoice and lists every mismatch. To pull just the PO data, use the PO extractor, or check retailer invoice requirements in the EDI Inspector. Selling to retailers that want an EDI 810 instead of a PDF? See invoice OCR to EDI 810.

What happens to your file: Your PDF is uploaded to OrderSync, kept in temporary cloud storage (Cloudflare R2) behind a link that expires after five minutes while an AI model (Anthropic's Claude, through its API) reads it, and deleted as soon as extraction finishes, whether it succeeds or fails. If processing is interrupted, a copy can be left in that storage until we clear it. Pasted email text is sent to the model and not stored. We do not use your documents to train models. For each use we log your IP address, the file size, how long it took, the number of line items, the document total, whether it had a PO number, and the name and city of one company on the document, so we can limit free use and follow up with businesses using the tool. We do not keep the document or its line items. Samples never leave your browser. Read the privacy policy.

How to Test Order Extraction Before You Buy

Vendors demo on a clean, typed, single-page order. Your orders are scans and spreadsheets. Here is the test protocol, the seven traps that decide the result, and how to score a trial honestly.

  • How to build a test set that reflects what you actually receive
  • The seven traps that break extraction, unit of measure first
  • How to score at the line, so a near-miss counts as the error it is
  • The questions to ask every vendor, including us

One email with the download. Unsubscribe any time.

Frequently Asked Questions

What does this invoice scanner extract?

The invoice number, invoice date, due date, payment terms, the PO number the invoice refers to, the supplier, bill-to and ship-to details, every line item (SKU, description, quantity, unit, unit price, line total), and the subtotal, tax, shipping and total.

Is this invoice OCR? Does it read scanned invoices?

Yes. Text PDFs are read directly, and scanned or photographed invoices are read as images by the AI model. Clean scans work best; a blurry phone photo can miss or misread fields, so check the result before you use it.

How do I get invoice data into Excel?

Upload the invoice, then choose Download Excel. You get a workbook with a Summary sheet (invoice number, dates, parties, totals) and a Line items sheet with numeric cells, ready to sort, sum or paste into your AP spreadsheet. CSV and JSON downloads are there too.

How is this different from template OCR?

Template OCR needs a zone set up for each supplier's layout. This tool reads the invoice the way a person does, so a new supplier's layout works the first time without any setup.

What happens to my file?

Your PDF is uploaded to OrderSync, kept in temporary cloud storage (Cloudflare R2) behind a link that expires after five minutes while an AI model (Anthropic's Claude, through its API) reads it, and deleted as soon as extraction finishes, whether it succeeds or fails. If processing is interrupted, a copy can be left in that storage until we clear it. Pasted email text is sent to the model and not stored. We do not use your documents to train models. For each use we log your IP address, the file size, how long it took, the number of line items, the document total, whether it had a PO number, and the name and city of one company on the document, so we can limit free use and follow up with businesses using the tool. We do not keep the document or its line items. Samples never leave your browser.

How many documents can I extract for free?

Three successful extractions a day per network, shared across the OrderSync AI tools, resetting at midnight UTC. A failed extraction or a rejected file does not count, and the counter under the tool shows what you have left. Samples are unlimited. Files can be up to 5 MB and 10 pages.

Can I automate invoice processing into my ERP?

Yes. OrderSync runs this extraction on every order document you receive, by email, PDF, EDI or portal, matches each line to your own item numbers and prices, and posts approved orders to your ERP. The free tool reads one document at a time and does not check it against your catalog.

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