Stop Typing Orders from Email
Purchase orders land in your inbox as PDFs, Excel files, and plain text. OrderSync reads them automatically, pulls the line items, validates against your catalog, and pushes clean orders into your ERP.
How It Works
From inbox to ERP in four steps, no manual data entry required.
Monitor Inbox
OrderSync connects to your order inbox (or a dedicated alias) and watches for incoming purchase orders around the clock.
Classify Attachments
AI identifies the order format: PDF attachment, Excel spreadsheet, CSV, or plain-text email body. No templates to configure.
Extract Order Data
Line items, quantities, pricing, ship-to addresses, and PO numbers are extracted with high accuracy using AI-powered recognition.
Validate and Sync
Orders are checked against your product catalog and pricing rules, then synced directly to your ERP or eCommerce platform.
Why Automate Email Orders
Email is the most common order channel for B2B distributors. Here is what changes when you stop processing them by hand.
Eliminate Manual Re-keying
Your team spends hours copying line items from email attachments into your ERP. OrderSync does it in seconds with higher accuracy than manual entry.
Process Orders 24/7
Orders that arrive after hours or over weekends sit until someone opens them. Automated intake means every PO is captured the moment it lands.
Catch Errors Before They Ship
Validation rules flag wrong SKUs, pricing mismatches, and missing fields before the order reaches your warehouse. Fewer chargebacks, fewer returns.
Handle Any Attachment Format
PDF purchase orders, Excel spreadsheets, CSV files, or orders typed directly in the email body. One system handles every format your customers send.
How to Test Order Extraction Before You Buy
Vendors demo on a clean, typed, single-page order. Your orders are scans and spreadsheets. Here is the test protocol, the seven traps that decide the result, and how to score a trial honestly.
- How to build a test set that reflects what you actually receive
- The seven traps that break extraction, unit of measure first
- How to score at the line, so a near-miss counts as the error it is
- The questions to ask every vendor, including us
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Ready to Automate Your Email Orders?
See how OrderSync turns your inbox into an automated order pipeline. 15-minute demo, no commitment.
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