Free Purchase Order Generator

Fill in your purchase order and download it as a PDF, an Excel file or an EDI 850. Live preview, no signup.

Runs in your browser. Nothing you enter or paste is sent to OrderSync.

Currency

Paper

ordersync.io footer line

PO number

PO date

Deliver by

Buyer (your company)

Name

Address

Address line 2

City

State

ZIP

Contact

Phone

Vendor

Name

Address

Address line 2

City

State

ZIP

Contact

Phone

Ship to

Name

Address

Address line 2

City

State

ZIP

Line items

Line 1
Description
Item / SKU
UPC / GTIN
Qty
Unit
Unit price
Line 2
Description
Item / SKU
UPC / GTIN
Qty
Unit
Unit price
Line 3
Description
Item / SKU
UPC / GTIN
Qty
Unit
Unit price

Payment terms (net days)

Ship via

Shipping

Tax %

Notes and delivery instructions

EDI settings

The EDI download is an X12 004010 850. Enter the interchange IDs and qualifiers you and your vendor agreed on. Tax and shipping go in the 850 header, so it totals the same as the PDF.

Your EDI ID (ISA06)

Qualifier

Vendor's EDI ID (ISA08)

Qualifier

Usage (ISA15)

The file uses YOUR-EDI-ID and PARTNER-EDI-ID as stand-ins. Get your real interchange IDs from your vendor before you send it, or their system will reject it.

Preview

Example filled in. Edit the form to make it yours.

Purchase Order

PO-1001

Oct 23, 2026

Currency: USD
Carrier: Vendor truck

Buyer

Harbor Street Provisions

410 Harbor Street

Portland, OR 97209

Dana Whitfield

503-555-0142

purchasing@harborstreet.example

Vendor

Cascade Roasting Co.

88 Industrial Way

Tacoma, WA 98421

Order desk

orders@cascaderoasting.example

Ship to

Harbor Street Provisions DC

2200 NW Front Avenue

Dock 4

Portland, OR 97209

Line	Item / UPC	Description	Qty	Unit	Unit price	Amount
1	CR-1001012345678905	Cold brew concentrate 32 oz	24	Case	$54.00	$1,296.00
2	CR-2205	House blend whole bean 5 lb	12	Bag	$38.50	$462.00
3	CR-3010	Oat milk barista 32 oz, case of 12	10	Case	$29.75	$297.50

Lines: 3
Total quantity: 46
Merchandise: $2,055.50
Shipping: $45.00
Total: $2,100.50

Payment terms: Net 30 days, from invoice date

Notes

Deliver Monday to Friday, 7am to 2pm. Call 30 minutes before arrival.

Purchase Order Template Basics

A purchase order is the buyer's written request for goods at an agreed price. Once the vendor accepts it, it becomes the reference for everything after: the vendor's acknowledgment, the packing slip, the bill of lading and the invoice all quote the PO number. A complete PO prevents most invoice disputes, because quantity, price and terms were agreed in writing first.

This generator keeps the line items, addresses and totals in one place, so the PDF, the spreadsheet and the EDI 850 always say the same thing. Shipping a PO yourself? Pair it with the packing slip generator and the bill of lading generator. Selling rather than buying? The sales order template and wholesale order form are built for that side. To read an 850 a customer sent you, use the EDI to PDF converter.

Frequently Asked Questions

What should a purchase order include?

A PO number, the order date, your company as the buyer, the vendor, the ship-to address, each item with its SKU, description, quantity, unit and price, the payment terms, and any delivery instructions. The PO number is the reference the vendor puts on the packing slip and invoice, so keep it unique.

Is this purchase order template free?

Yes, with no signup. Fill in the form, check the live preview, and download a PDF or Excel file. Nothing is sent to OrderSync; your details are kept in this browser so the next PO starts filled in.

Can I send the purchase order as EDI?

Yes. Download EDI 850 gives an X12 004010 purchase order with your lines, prices, ship-to and terms, checked with the same validator as our EDI Inspector. Enter the EDI IDs you agreed with your vendor under EDI 850 options.

What is the difference between a purchase order and a sales order?

The buyer issues the purchase order to ask for goods. The seller records the same order as a sales order once they accept it. If you are the seller, use the sales order template instead.

Can I remove the ordersync.io line from the PDF?

Yes. Untick the footer option. There is no logo or other branding on your purchase order.

Free Purchase Order Generator

Preview

Purchase Order

Purchase Order Template Basics

Frequently Asked Questions

What should a purchase order include?

Is this purchase order template free?

Can I send the purchase order as EDI?

What is the difference between a purchase order and a sales order?

Can I remove the ordersync.io line from the PDF?

Related Free Tools

Sales Order Template

Order Form Template

Packing Slip Generator

EDI to PDF Converter