3-Way Match Checker

Put the purchase order, the goods receipt (or delivery note) and the supplier's invoice side by side. For each line, check the item is the same, the quantity billed is no more than the quantity received, the quantity received is no more than ordered, and the invoice price equals the PO price. Then check the invoice adds up and any freight was agreed. This tool does those checks for you and lists each difference with what to do about it.

The purchase order, a record of what arrived (a goods received note, delivery note, packing slip or advance ship notice), and the invoice. With only the PO and the invoice you get a 2-way match, which checks prices and quantities against the order but cannot tell you whether the goods arrived.

PDFs and photos of documents, Excel (.xlsx) and CSV exports, cells copied from a spreadsheet, invoice or order emails pasted as text, and EDI files (X12 850, 856 and 810, EDIFACT ORDERS, DESADV and INVOIC, TRADACOMS). Spreadsheets and EDI are read in your browser. PDFs, photos and emails are read by an AI model, three a day for free.

There is no standard. Many AP teams allow 2 to 5 percent on quantity for goods sold by weight or with rounding, and 1 to 2 percent or a few cents a unit on price. Start at zero to see every difference, then set the tolerance your finance policy allows. Differences inside it are noted, not flagged.

First on the item number, ignoring case, spaces and dashes. When the invoice uses the supplier's own item numbers or a delivery note has none, lines are matched on the description instead, and the result says so, so you can check each pairing. You can correct any line under Check and edit and the match updates as you type.

Yes. Add the lines of every delivery note to the goods receipt, by file or under Check and edit. Lines for the same item at the same unit and price are added together and matched as one, and the result says it did so. An invoice that bills only part of what arrived is fine to pay; the rest shows as a note so you can watch for the next invoice.

A negative line on the invoice is treated as a credit: it is listed for you to check and it reduces what you pay, rather than being flagged as an item not on the PO. Spellings of the same unit (EA, each, pcs) count as one unit. A real change of unit, such as cases on the PO and eaches on the invoice, holds the line, because quantities and prices in different units cannot be compared until you convert them.

Yes, with no signup. Spreadsheets, EDI files and the samples are unlimited and never leave your browser. Reading a PDF, photo or email uses one of three free AI reads a day.