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EDI

EDI 810 Invoice

An EDI 810 is the electronic invoice a supplier sends to bill a buyer for goods shipped. It mirrors the EDI 850 purchase order and lists items, quantities, prices, and totals. The buyer's system matches it against the PO and receiving record in a three-way match before paying, with no paper invoice.

What the 810 contains

The 810 carries an invoice number, the referenced PO number, line items with quantity and price, allowances and charges, tax, and the invoice total. Because it carries the PO number, the buyer's accounts-payable system can auto-match it against the original order.

Why accuracy matters

An 810 that does not match the purchase order or the goods received gets held or short-paid, and at retail a wrong invoice can draw a chargeback. Generating the 810 from the same structured order data that produced the shipment keeps it consistent end to end.

Related Terms

Purchase Order (PO)
A purchase order (PO) is a buyer's official offer to purchase goods, listing items, quantities, prices, delivery dates, and ship-to location. It becomes a binding contract once the seller accepts it. In EDI it is the 850 transaction, the document that starts most B2B order flows.
Three-Way Match
A three-way match is an accounts-payable control that compares three documents before an invoice is paid: the purchase order, the receiving record, and the supplier invoice. The quantities, prices, and terms must agree across all three. If they match, payment is approved. If they do not, the invoice is held for review.
EDI (Electronic Data Interchange)
EDI (Electronic Data Interchange) is the computer-to-computer exchange of business documents like purchase orders and invoices in a standard electronic format. It replaces paper, fax, and email so two trading partners' systems can transact directly, without anyone re-keying the data.
Invoice
An invoice is the seller's request for payment. It lists what was sold, quantities, prices, taxes, the total due, and the payment terms, and it references the buyer's purchase order. The buyer matches it against the PO and the goods received before paying. In EDI the invoice is the 810 transaction.
Credit Memo
A credit memo is a document a seller issues to reduce the amount a buyer owes on an invoice. Sellers issue one for returns, short shipments, damaged goods, pricing errors, or agreed allowances. It references the original invoice and lowers the buyer's balance instead of refunding cash. Outside the US it is usually called a credit note.

Learn More

EDI 810 Invoice GuideEDI 850 Purchase Order GuideFree EDI InspectorEDI Document Types Reference

Related Resources

EDI GuideEDI 210 Motor Carrier Freight Invoice: Complete GuideEDI GuideEDI 811 Consolidated Service Invoice/StatementBlog PostCan an Invoice Carry FSMA 204 Traceability Data?Blog PostInvoice Processing Automation Explained

Frequently Asked Questions

An EDI 810 is the electronic invoice transaction. A supplier sends it to bill a buyer for shipped goods, referencing the original purchase order so it can be matched and paid automatically.

The 850 is the buyer's purchase order that starts the transaction. The 810 is the supplier's invoice for that order, sent after the goods ship.

Sources: ASC X12 standards body

How to Answer "Are You EDI Capable?"

A buyer asked, and you need to answer this week. The four things they are checking, what you can say yes to today, and a realistic date for the rest.

  • What a buyer is really asking when they ask this
  • The minimum set-up that makes the answer yes
  • What you can answer today versus what needs building
  • Rough timelines, so you can give a date rather than a maybe

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