EDI

EDI 810 Invoice

An EDI 810 is the electronic invoice a supplier sends to bill a buyer for goods shipped. It mirrors the EDI 850 purchase order and lists items, quantities, prices, and totals. The buyer's system matches it against the PO and receiving record in a three-way match before paying, with no paper invoice.

What the 810 contains

The 810 carries an invoice number, the referenced PO number, line items with quantity and price, allowances and charges, tax, and the invoice total. Because it carries the PO number, the buyer's accounts-payable system can auto-match it against the original order.

Why accuracy matters

An 810 that does not match the purchase order or the goods received gets held or short-paid, and at retail a wrong invoice can draw a chargeback. Generating the 810 from the same structured order data that produced the shipment keeps it consistent end to end.

Related Terms

Purchase Order (PO)

A purchase order (PO) is a buyer's official offer to purchase goods, listing items, quantities, prices, delivery dates, and ship-to location. It becomes a binding contract once the seller accepts it. In EDI it is the 850 transaction, the document that starts most B2B order flows.

Three-Way Match

A three-way match is an accounts-payable control that compares three documents before an invoice is paid: the purchase order, the receiving record, and the supplier invoice. The quantities, prices, and terms must agree across all three. If they match, payment is approved. If they do not, the invoice is held for review.

EDI (Electronic Data Interchange)

EDI (Electronic Data Interchange) is the computer-to-computer exchange of business documents like purchase orders and invoices in a standard electronic format. It replaces paper, fax, and email so two trading partners' systems can transact directly, without anyone re-keying the data.

Learn More

EDI 810 Invoice Guide EDI 850 Purchase Order Guide Free EDI Inspector EDI Document Types Reference

Frequently Asked Questions

An EDI 810 is the electronic invoice transaction. A supplier sends it to bill a buyer for shipped goods, referencing the original purchase order so it can be matched and paid automatically.

The 850 is the buyer's purchase order that starts the transaction. The 810 is the supplier's invoice for that order, sent after the goods ship.

Sources: ASC X12 standards body

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