Invoice OCR That Generates EDI
Pure OCR vendors stop at extracting text. OrderSync extracts invoice data, generates compliant EDI 810 for retailers, and posts to your ERP. One platform, one audit trail.
Built for B2B operations: three-way matching, retailer-specific compliance, field-level confidence scores, full audit trail to the source pixel.
Why Invoice OCR Alone Is Not Enough
Most invoice OCR tools were built for accounts payable. They take a vendor invoice and produce structured data ready for an AP system. That solves half the problem for B2B operations.
The other half: when you sell to retailers, you need to generate invoices in their format. Walmart wants EDI 810. Target wants EDI 810 with DPCI codes. Amazon Vendor Central wants 810 with specific line-level references. Each retailer's spec is slightly different.
Companies typically solve this by stitching together two systems: invoice OCR for inbound vendor bills, plus a separate EDI mapper for outbound retailer invoices. Two integrations. Two audit trails. Two sets of exceptions to chase.
OrderSync handles both directions in one platform. The same engine that extracts data from inbound vendor invoices also generates compliant outbound EDI 810s for the retailers you sell to.
How Invoice OCR + EDI Works
From inbound vendor invoice to outbound retailer EDI 810 in one pipeline.
Receive Invoice
Invoices arrive in your AP inbox, supplier portal, or scanned mailbox. OrderSync watches all three and pulls in new documents automatically. PDFs, images, and email bodies are all handled.
Extract Structured Data
AI reads the invoice regardless of layout. Vendor name, invoice number, line items with SKUs, quantities, unit prices, taxes, totals, payment terms, and remit-to address all get pulled into a structured format.
Match and Validate
Three-way match against the original PO and receipt. Confirm pricing matches your contract. Verify the vendor is approved. Check for duplicate invoice numbers. Catch errors before they become payment disputes.
Post and Generate EDI
Clean invoices post to your ERP automatically. For retailers requiring EDI, OrderSync generates a compliant 810 with their specific qualifiers and version, then sends through AS2 or SFTP.
OrderSync vs Pure OCR vs ERP-Native AP
B2B operations need more than text extraction. Here is what each category actually delivers.
| Capability | OrderSync | Pure OCR | ERP AP Module |
|---|---|---|---|
| Extract line items from PDF invoices | ✓ | ✓ | — |
| Generate compliant EDI 810 for retailers | ✓ | — | — |
| Three-way matching (invoice + PO + receipt) | ✓ | — | ✓ |
| Retailer-specific compliance (Walmart, Target, Amazon) | ✓ | — | — |
| AS2/SFTP delivery to trading partners | ✓ | — | — |
| Field-level confidence routing | ✓ | ✓ | — |
| Direct ERP posting (NetSuite, QuickBooks, SAP) | ✓ | — | ✓ |
What You Get
Built for the AP and AR teams that handle B2B retail invoicing every day.
Beyond OCR: Generate EDI 810
Veryfi, Rossum, and Klippa extract text. They stop there. OrderSync takes the extracted invoice data and produces compliant EDI 810 invoices for any retailer that requires them. One platform replaces two.
Three-Way Matching Built In
Every invoice is matched against the originating purchase order and the goods receipt. Pricing variances, quantity mismatches, and unauthorized line items get flagged before payment. AP teams stop chasing exceptions after the fact.
Field-Level Confidence Scores
Every extracted value has a confidence score. Above threshold, the value flows automatically. Below threshold, it routes to a quick human review with the source highlighted. AP staff verify uncertain fields rather than every line of every invoice.
Audit Trail to the Source Pixel
Every value in the posted invoice traces back to the exact location in the original PDF. When a vendor disputes a line, you can show them the highlighted region in the source document in seconds.
Frequently Asked Questions
Invoice OCR (Optical Character Recognition) reads invoice documents (PDFs, images, scans) and extracts structured data: vendor name, invoice number, line items with SKUs and prices, totals, payment terms, and remittance details. Modern invoice OCR uses AI rather than fixed templates, so it works on first contact with a new vendor's layout.
Pure-OCR vendors stop at structured extraction. They give you the data, but you still need a separate EDI tool to generate compliant 810 invoices for retailers and a separate ERP integration to post the invoice. OrderSync handles all three steps in one platform: extract, generate EDI 810 for retailers, post to your ERP. One vendor, one audit trail.
Yes. OrderSync extracts the invoice data and produces a compliant X12 EDI 810 with the retailer's exact qualifiers, version, and segment requirements. Walmart 810 looks different from Target 810; OrderSync applies the right spec automatically based on the trading partner.
Yes. OrderSync matches each invoice line against the original purchase order (PO) and the receipt (or ASN). Mismatches surface for review with all three documents side by side. Clean matches post directly to your ERP without human intervention.
Each extracted field carries a confidence score. Below threshold, the field routes to human review with the original document highlighted. Above threshold, the field flows automatically. Low-quality scans get reviewed faster than they would be processed manually because the human only verifies the uncertain fields, not the whole document.
See Invoice OCR + EDI in Action
Bring a sample vendor invoice. We'll show you the extraction, the three-way match, and the EDI 810 generation in real time.
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