EDI 822 Account Analysis: Bank Fee Statements

The EDI 822 is your bank's itemized bill, in a form a system can read. A paper or PDF account analysis tells a treasury analyst that lockbox fees went up. The 822 tells a fee-analysis tool that 412 lockbox items were processed at $0.30 each, that the account's collected balance earned $180.48 of credit against $332.60 of charges, and that a $25.00 wire fee from last month was reversed. Without it, someone retypes the statement into a spreadsheet every month to check whether the bank is charging what was agreed.

This guide covers what the 822 carries, how earnings credit and service charges net out, every segment you will map, a live example of a monthly statement, how AFP service codes fit in, and the errors that make fee reviews go wrong.

What Is an EDI 822?

An EDI 822 is the Account Analysis transaction set defined by the ASC X12 standards body, used to send detailed balance, service charge and adjustment information, mainly from a bank to its corporate clients. It travels in functional group AA (the GS01 value). The X12 definition also allows it between or within companies, for example a shared-services center billing business units, but in practice you will meet it from banks.

Authoritative references for 822 work:

• The X12 transaction set catalog defines the 822, and the Stedi X12 004010 822 reference lays out the BGN, RTE, ENT, ACT, ADJ, BLN and SER structure used in this guide
• The Association for Financial Professionals (AFP) Service Codes are the standard list banks use to identify balances and charges on account analysis statements. Domestic codes are 6 digits; the global set used with the camt.086 and TWIST BSB formats is 8 digits
• Each bank publishes its own 822 specification, which names the AFP codes it sends, the rate qualifiers it uses, and how it reports adjustments

Who sends it? Your bank's treasury or cash management group, from its account analysis system.

Who receives it? Corporate treasury, accounts payable, or a bank fee analysis tool that compares charges against the agreed price schedule.

When is it sent? Once per analysis period, usually monthly, a few business days after the period closes.

Why does it matter? Bank fees are often paid by debiting the account or offsetting them against earnings credit, so nobody approves an invoice. The 822 is the only line-by-line record of what you were charged, and the only practical way to check it at volume.

How Bank Account Analysis Works

Most US business accounts are priced through account analysis rather than a flat monthly fee. The statement has three moving parts.

Balances. The bank reports your average ledger balance (what the books show), average float (deposits not yet collected) and average collected balance (ledger less float). Collected balance is what earns credit.

Earnings credit. The bank applies an earnings credit rate (ECR) to the collected balance for the period. A simplified version of the calculation is collected balance times ECR times days in the period, divided by days in the year. Some banks first deduct a reserve requirement; the Federal Reserve set reserve requirement ratios to zero in March 2020, so that deduction is usually zero today, but the 822 still has room to report it. The day counts and any reserve rule come from your account agreement.

Service charges. Every billable activity in the period (maintenance fees, deposited items, ACH credits, wires, lockbox items, images) is priced at a unit rate and multiplied by the volume.

The net is service charges less earnings credit. If charges are higher, the bank collects the difference, usually by debiting the account. If credit is higher, whether the surplus carries forward or is lost depends on your agreement. The 822 shows each of these numbers so you can recalculate them yourself.

Interactive Example: Monthly Account Analysis Statement

A bank sends a camping-gear supplier its October analysis for one operating account. RTE reports a 0% reserve rate and a 1.25% earnings credit rate. The balance loop shows an average ledger balance of $185,420.17, float of $15,420.17 and a collected balance of $170,000.00, which earned $180.48 of credit over 31 days. Four SER lines total $332.60 in charges, so the net service charge is $152.12. An ADJ reverses a $25.00 September wire fee.

Use the Plain English tab for a readable summary, or click any segment to break it down element by element.

Check the arithmetic the way a fee analyst would:

• $185,420.17 ledger less $15,420.17 float is $170,000.00 collected
• $170,000.00 times 1.25% times 31/365 is $180.48 of earnings credit
• $45.00 + $75.00 + (412 x $0.30 = $123.60) + (890 x $0.10 = $89.00) is $332.60 of charges
• $332.60 less $180.48 is $152.12 net, before the $25.00 reversal

The six-digit balance and service codes in this sample (000100, 050100 and so on) are illustrative. The AFP list is licensed, and each bank maps its own services to it, so use your bank's 822 specification for the real code meanings.

822 Structure at a Glance

Loop nesting differs slightly between X12 releases and between banks. Treat the bank's specification as the source of truth for which loops it sends.

Key Segments Explained

BGN: Beginning Segment

BGN*00*AA2610-48120017755*20261105~

DTM: Statement Period

DTM*150*20261001~
DTM*151*20261031~

At least one heading DTM is required, for the period-ending date. Banks commonly use 150 (service period start) and 151 (service period end); some add a process or issue date. Inside the balance loop, a DTM with qualifier 709 (analysis month ending) dates the balances. Confirm the qualifiers your bank uses before you key period logic off them.

N1 and ENT: Bank and Company

N1*BK*FIRST LAKESHORE BANK*13*999000013~
ENT*1*BK*13*999000013~
N1*AO*CEDAR PEAK OUTDOOR CO~

The heading N1 with BK names the bank, with 13 (Federal Reserve routing code) and its routing number. ENT opens the detail area: ENT01 is a sequence number, and ENT02 to ENT04 can identify the sending bank. A bank that analyzes accounts for several companies under one relationship can use ENT05 to ENT07 to identify each receiving entity. The N1 with AO (account of) inside the ENT loop names the company the statement is for.

RTE: Rate Information

RTE*1*0~
RTE*2*1.25~

A heading RTE sets the default for the whole statement. An RTE inside an account loop overrides it for that account. If your bank sends RTE04 and RTE05, use them in your recalculation instead of assuming 365 days.

ACT: Account Identification

ACT*48120017755*CEDAR PEAK OPERATING~

ACT01 is the account number and ACT02 its name. ACT05 and ACT06 can point to a related account, for example the account that a sub-account's fees roll up to. Everything after ACT, until the next ACT, belongs to that account.

ADJ: Adjustments to Balances or Services

ADJ*S*-25.00**20260915*20261020**SEPT WIRE FEE REVERSAL*TB*350100~

ADJ10 to ADJ15 report a price or volume change on a service (old value, new value and the difference). They are how a bank tells you it re-billed a service at the correct price, and they are worth reading closely.

LX and BLN: Balance Information

LX*1~
BLN*TE*000120*170000.00~

LX only starts the loop; one LX can hold every balance for the period. Each balance type gets its own BLN. In this sample the bank's codes are: 000100 average ledger, 000110 average float, 000120 average collected, 000250 earnings credit, 000300 total service charges and 000400 net service charges. Those assignments are the sample bank's, not AFP's; your bank's mapping governs.

SER: Service Charges

SER*TB*050100*116423.23*123.60*0.30*412*LOCKBOX ITEM PROCESSED~

At least one of SER03 or SER04 must be present. The check that matters most is SER05 times SER06 against SER04, and SER05 against the price in your fee schedule. In the sample, SER03 is the $123.60 charge divided by the credit each dollar of collected balance earned in October (1.25% times 31/365), which gives $116,423.23.

AFP Service Codes in the 822

The AFP Service Codes are why 822s from different banks can be compared at all. Each bank maps its internal fee names (which differ by bank and change over time) to a shared code, so "lockbox item processed" at one bank and "LBX per check" at another can land in the same bucket in your analysis.

What to know before you rely on them:

• Length. Domestic codes are 6 characters; the AFP Global Service Codes are 8 digits, designed for the ISO 20022 camt.086 and TWIST BSB bank billing formats rather than the X12 822.
• Bank mapping. Banks choose which AFP code each service maps to, and some revise mappings when the code list is updated. A code that moves between statements can make a fee look new or missing.
• Licensing. The full code list is published by AFP under license. Your bank's 822 specification and its own code list are the practical reference.
• Bank-specific codes. Some services have no AFP equivalent, so banks send their own codes alongside AFP ones. Map them explicitly instead of discarding them.

EDI 822 vs 821, 820, 823 and BAI2

The 822 is one of several bank-to-company files, and they are often confused.

The short version: the BAI2 or 821 tells you what moved through the account each day, and the 822 tells you what it cost. The 823 is one of the services the 822 bills for.

Where the 822 Sits in the Treasury Cycle

1. Daily activity. Deposits, lockbox items, ACH, wires and checks move through the account. The bank reports them daily in BAI2 or 821 files, and lockbox detail in 823s.
2. Period close. At month end the bank calculates average balances, earnings credit and volumes for each service.
3. 822 Account Analysis. The bank sends the statement, typically within the first days of the next month.
4. Acknowledgment. Your translator returns a 997 if the bank asks for one.
5. Settlement. The net charge is debited from the account or billed, as your agreement sets.
6. Review. Treasury compares volumes and prices against the fee schedule and raises disputes with the bank. Corrections arrive as ADJ segments on a later 822.

Common 822 Errors and How to Prevent Them

822 Implementation Checklist

• Get your bank's 822 specification and confirm the version (004010 is common)
• Confirm the delivery channel and schedule (AS2, SFTP or the bank's portal) and whether it expects a 997
• Get the bank's AFP code mapping, including any bank-specific codes
• Load your contracted fee schedule by service code
• Decide how you store balances: one row per account, period and BLN02 code
• Build the checks: ledger less float equals collected, credit recalculates, price times volume equals charge
• Map ADJ lines back to the original period
• Handle multi-account statements, split by ACT
• Test with a normal month, a month with adjustments, and a statement covering several accounts

Where OrderSync Fits

OrderSync works on the order side of the business, not the bank side. It reads inbound orders in any format, from EDI 850s and 875s to emails, PDFs and spreadsheets, matches customers, items and units to your catalog, and outputs valid X12 or clean data for your ERP. Clean orders lead to clean invoices, which is what keeps the lockbox and remittance items your bank bills for simple to apply.

For the 822 itself, paste any statement into the free EDI inspector to see every BLN, SER and ADJ segment labelled, with a plain-English summary of balances and charges. For the rest of the cash cycle, see our guides to EDI payments and order-to-cash automation, or book a 15-minute walkthrough to see your own orders processed.

Frequently Asked Questions