Job Description Generator

Pick the role, your order channels, and your ERP. Get a ready-to-post job description with sourced salary guidance built in. Free, no signup.

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Your job description

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Order Entry Clerk

About the role

We are hiring an Order Entry Clerk. An order entry clerk receives customer purchase orders and enters them into the company's ERP or order management system. The role sits between customers, sales reps, and the warehouse, and accuracy directly drives fulfillment quality. Orders arrive by email and PDF and by phone.

Edit me: add your company name above to name the business in the posting.

Responsibilities

Process purchase orders arriving by email and PDF attachment, extracting line items and entering them accurately
Take phone orders from customers and reps, confirming items, quantities, and ship dates on the call
Enter customer purchase orders into the ERP with correct items, quantities, units, pricing, and ship-to details
Match customer item codes and descriptions to internal SKUs
Validate pricing against price lists and flag discrepancies before release
Acknowledge orders and communicate ship dates to customers
Process order changes and cancellations
Coordinate with warehouse and shipping on priorities and cutoffs

Requirements

1+ years in order entry, customer service, or data entry
ERP or order management system experience
High accuracy on multi-line numeric entry
Clear written communication for order confirmations and discrepancy emails
Experience with NetSuite or a comparable ERP

Nice to have

Distribution or manufacturing background
Familiarity with EDI transactions (850, 855, 856, 810)
Experience with unit-of-measure conversions (each vs case vs pallet)

Compensation

The US median for order clerks (BLS SOC 43-4151) is $46,170 per year (BLS Occupational Employment and Wage Statistics, May 2025).

Edit me: add your pay range here. Adjust for your market and the candidate's ERP experience.

We are an equal opportunity employer. We welcome applicants of every background.

Before You Post the Role

A fully loaded order entry hire runs about $66,000 per year and sustainably handles 35 to 40 manually keyed orders a day. If the role you are writing is mostly retyping emails and PDFs into your ERP, run the numbers first: our cost calculator compares the hire against automated order processing, and the free PO extractor will show you the capture step on one of your real orders.

Salary guidance: BLS OES May 2025 medians. BLS has no EDI occupation, so the EDI role quotes PayScale, Salary.com, ZipRecruiter and Glassdoor with their dates, plus the BLS medians that bracket it. Loaded cost uses the BLS ECEC benefits share (31.4% of total compensation).

Frequently Asked Questions

What does an order entry clerk do?

An order entry clerk receives customer purchase orders by email, PDF, fax, EDI, and phone and enters them into the company's ERP or order management system. The role sits between customers, sales reps, and the warehouse, and accuracy directly drives fulfillment quality.

How much does an order entry clerk earn?

The US median for order clerks (BLS SOC 43-4151) is $46,170 a year. Data entry keyers (SOC 43-9021) earn a median of $41,340. Figures are BLS OES May 2025 medians; adjust for your market and the ERP experience you need.

Is this job description generator free?

Yes. It needs no signup and builds the job description in your browser. Copy it, download it as a text file, or copy a link that reopens it with the same role, channels and ERP. Your company name and industry stay in your browser and are not put in the link.

Which roles can I generate a job description for?

Data Entry Clerk, Order Entry Clerk, Order Processing Specialist, Order Management Specialist, Customer Service Representative (Order Desk), Order Operations Coordinator, Order Operations Manager / Order Desk Supervisor, EDI Coordinator / EDI Analyst. Each one adds duties for the order channels you pick and asks for experience with your ERP.