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PDF to EDI

Customers send purchase orders as PDFs; your ERP and your EDI partners want structured data. Pull the lines out of a PDF for free below, or let OrderSync do it for every order.

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PO PDF extractor

Upload a PDF purchase order and get the PO number, parties and line items, with a CSV download.

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CSV to EDI 850 converter

Turn those lines into a valid X12 850 in your browser. Add a PO number column and download the .x12 file.

How It Works in OrderSync

  1. Step 1

    The PDF arrives

    By email or upload. Digital PDFs and scans both go through the same reader.

  2. Step 2

    Lines are extracted

    PO number, dates, ship-to and every line, checked against your catalog and pricing.

  3. Step 3

    Exceptions are flagged

    Unknown items, price differences and missing fields are held for a person to review.

  4. Step 4

    Your team approves

    A clean, checked order waits for approval, in the same queue as your EDI and email orders.

Two Meanings of PDF to EDI

Most people searching for PDF to EDI have one of two problems. Either a customer sends PDF purchase orders and someone retypes them into the ERP, or a trading partner wants EDI and the only record of an order is a PDF. Both start the same way: getting reliable line data out of the PDF. Once you have the lines, building an X12 850 is mechanical, which is what the CSV to EDI converter does.

Doing It by Hand, Once

For a single order: upload it to the PO extractor, download the line items as CSV, add a column with the PO number, and load the file into the converter. Check the result in the EDI viewer with your trading partner selected under Validate for. The free tools run per document and the extractor has a daily limit.

Doing It for Every Order

OrderSync reads PDF purchase orders as they arrive, checks each line against your catalog and pricing, and creates a clean order for your team to approve, with anything it is unsure about flagged. The same pipeline handles EDI, email and spreadsheet orders, so the order desk works one queue. See PDF order processing for the details.

Frequently Asked Questions

Can a PDF purchase order be turned into an EDI 850?

Yes. Extract the PO number, parties and lines from the PDF, then build the 850 from those fields. You can do it for free with the PO extractor and the CSV to EDI converter, one order at a time. OrderSync does it automatically for every incoming order.

What about scanned PDFs?

The PO extractor and OrderSync read scanned PDFs as well as digital ones. Low-resolution or skewed scans are more likely to have lines flagged for review.

Does the 850 match my trading partner's requirements?

The converter builds a structurally valid X12 850. Retailers often require more, such as department numbers or specific ID qualifiers. Validate the file for your retailer in the EDI viewer and check the retailer's implementation guide before sending.

Is my PDF uploaded?

The PO extractor does upload it: the PDF is sent to OrderSync and read by an AI model, as the page says above the upload. The CSV to EDI converter runs entirely in your browser.

See it run on your own documents

Bring a few real orders to a 15-minute call and watch them become checked orders ready to approve.

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