Email to EDI
Convert emailed purchase orders into compliant EDI 850 automatically. AI reads orders from email body or attachments, generates X12 EDI, and routes to your trading partner.
How Email to EDI Conversion Works
From an email landing in your inbox to compliant EDI on the wire, automatically.
Connect the Inbox
Forward to a dedicated alias, OAuth-connect a shared inbox, or set up an IMAP watcher. New messages get pulled in automatically the moment they arrive.
AI Extracts the Order
Vision and language AI read the email body, every attachment (PDF, Excel, image), and any forwarded threads. SKUs, quantities, prices, ship-to, and PO numbers all get pulled into structured data.
Generate EDI
OrderSync emits a syntactically valid X12 EDI 850 with your trading partner's exact qualifiers, separators, and version. Validation runs before send so 997 acknowledgments come back clean.
Send and Reply
Route the EDI through AS2, SFTP, or VAN. Optionally send an automated confirmation reply back to the original email sender so they know the order is in flight.
Why Convert Email Orders to EDI
Most B2B orders still arrive as email. Closing the gap to EDI without human re-keying is the unlock.
Watch Any Inbox
Shared inbox, dedicated alias, or per-customer mailboxes. OrderSync monitors all of them, extracts orders from every message, and routes the cleaned data into your pipeline.
Handle Body and Attachments
Some customers paste orders into the email body. Others attach a PDF. Others attach a spreadsheet. AI handles all three with the same engine, no per-customer template setup.
Track Reply Threads
When a customer emails back to change a quantity or correct an address, OrderSync links the reply to the original order, updates the EDI 850 if it hasn't shipped, and preserves the full thread as audit trail.
Close the Loop With Auto-Reply
Optional automated reply to the original email sender confirms the order was received, parsed, and routed. Customer gets confirmation in seconds instead of waiting for a sales-ops admin to respond.
Frequently Asked Questions
Yes. AI parses order details from the email body itself, attached PDFs, attached spreadsheets, attached images, and forwarded message threads. The same engine handles all of them. No requirement that customers send a specific format.
Two options. Connect a dedicated order alias (orders@yourcompany.com) and treat every inbound message as an order candidate. Or connect a shared inbox and let OrderSync classify each message by content (order, inquiry, complaint, status check) and route only orders to the extraction pipeline.
Replies to an existing order email get linked back to the original order. Quantity changes, address corrections, and cancellations update the order record. The full email thread is preserved as audit trail tied to the EDI document.
Yes. AS2, SFTP, or VAN delivery is built in. Generate the EDI 850 from the email, route it to the trading partner, capture the 997 acknowledgment, and reply back to the original email sender with confirmation if you want a closed-loop notification.
Gmail and Google Workspace, Microsoft 365 / Outlook, IMAP-accessible mail servers, and email-to-API gateways like Mailgun and Postmark. Setup is a one-time OAuth or alias forward, then the inbox is monitored automatically.
Stop Forwarding Emails to Data Entry
See OrderSync watch a real shared inbox, extract a real email order, and generate compliant EDI 850 in real time. 15-minute demo, no commitment.
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