Commercial Invoice Generator

Fill in the shipment and download a customs-ready commercial invoice as a PDF or Excel file. HS codes, origin, Incoterms and EORI are checked as you type.

Runs in your browser. Nothing you enter or paste is sent to OrderSync.

Wording

Currency

Paper

ordersync.io footer line

Invoice number

Invoice date

Customer PO number

Exporter / shipper (you)

Name

Address

Address line 2

City

State

ZIP

Contact

Phone

Country

EORI (UK / EU)

Tax ID / EIN

Consignee (who receives the goods)

Name

Address

Address line 2

City

State

ZIP

Contact

Phone

Country

EORI (UK / EU)

Tax ID / VAT number

The buyer is a different company from the consignee

Shipment and terms

Incoterms 2020

Named place (named place of destination)

DAP: You deliver to the named place, ready for unloading. The buyer clears import and pays duty and VAT.

Transport

Reason for export

AWB / B/L / tracking

Country of origin (all lines)

Country of destination

Packages

Gross weight (kg)

Unit

Line items

Line 1
Description
Item / SKU
Qty
Unit
Unit price
HS / Schedule B
Find it in the US HTS (opens in a new tab)
Origin
Net weight (kg)
Line 2
Description
Item / SKU
Qty
Unit
Unit price
HS / Schedule B
Find it in the US HTS (opens in a new tab)
Origin
Net weight (kg)
Line 3
Description
Item / SKU
Qty
Unit
Unit price
HS / Schedule B
Find it in the US HTS (opens in a new tab)
Origin
Net weight (kg)

Freight

Insurance

Other charges

Tax %

Payment terms

Declaration and signature

Signed by

Job title

Place

The PDF prints the declaration with a line to sign by hand.

Notes

Saved in this browser only, so your next commercial invoice starts filled in.

Preview

Example filled in. Edit the form to make it yours.

Customs check

Nothing customs usually rejects

OK: Every line has a HS code, an origin and a specific description.
OK: Consignee EORI GB123456789000 is in the right format. Check it is registered before you ship. Check it is registered

Commercial Invoice

CI-2026-0412

Oct 23, 2026

PO number: HC-PO-7781
Currency: USD
Incoterms 2020: DAP Bristol BS1 4SB
Reason for export: Sale
Transport: Air
AWB / tracking: AWB 176-55120934
Exporter EIN: 12-3456789
Consignee EORI: GB123456789000
Consignee tax ID: GB123456789
Number of packages: 3
Total net weight: 48.6 kg
Total gross weight: 56 kg
Payment terms: Net 30

Exporter / shipper

Cascade Roasting Co.

88 Industrial Way

Tacoma, WA 98421, US

Export desk

253-555-0188

export@cascaderoasting.example

Consignee

Harbourside Coffee Ltd

12 Welsh Back

Bristol BS1 4SB, GB

Goods in

0117 496 0123

goodsin@harbourside.example

Line	Item	Description	HS code	Origin	Net weight	Qty	Unit	Unit price	Amount
1	CR-DR-01	Ceramic pour-over coffee dripper, stoneware	6912.00	US	19.2 kg	48	Each	$14.50	$696.00
2	CR-GR-02	Manual coffee grinder, stainless steel burr	8210.00	CN	14.4 kg	24	Each	$32.00	$768.00
3	CR-TB-03	Cotton canvas tote bag, printed	4202.92	IN	15 kg	100	Each	$4.25	$425.00

Lines: 3
Total quantity: 172
Merchandise: $1,889.00
Freight: $185.00
Total: $2,074.00

Notes

Goods are for resale. Mark cartons 1 of 3 to 3 of 3.

Declaration

I declare that the information on this invoice is true and correct, and that the contents and value of this shipment are as stated above.

Signature

Dana Whitfield, Export Manager

Name and title

Tacoma, WA, Oct 23, 2026

Place and date

What Customs Look For on a Commercial Invoice

Customs officers and the broker filing the import declaration work from the commercial invoice. Most holds come down to four things: a description too vague to classify ("parts", "samples"), a missing or short HS code, no country of origin, and a value that does not add up. The customs check above the preview flags each one as you type, with the fix.

Value

Duty is charged on the customs value. The UK and the EU include freight and insurance to the border; the US uses the price paid without international freight. Show freight and insurance as their own lines so the broker can do either. The landed cost calculator works out duty and import VAT on top.

Origin

Origin is where the goods were made or last substantially changed, not where they ship from. Mixed shipments need origin per line, which is why each line has its own field.

Identifiers

UK and EU traders need an EORI number. Check yours and your buyer's with the EORI checker, and a VAT number with the VAT number checker.

Shipping paperwork

The invoice gives the value; the packing list shows what is in each package, and the bill of lading is the contract with the carrier. Quoting before you ship? Start with the proforma invoice generator and turn it into this invoice in one click.

Incoterms 2020 at a Glance

The Incoterm says who pays the freight, the insurance and the import duty, and where the risk passes. Always add the named place: "FCA Tacoma, WA", not just "FCA". FAS, FOB, CFR and CIF are for sea freight only; for air, road or containers use FCA, CPT or CIP. Full rules are published by the International Chamber of Commerce.

Term	Transport	Seller pays freight	Seller insures	In short
EXW Ex Works	Any	No	No	The buyer collects from your premises and handles export clearance, freight and import.
FCA Free Carrier	Any	No	No	You clear the goods for export and hand them to the buyer's carrier at the named place.
CPT Carriage Paid To	Any	Yes	No	You pay the freight to the named place; risk passes to the buyer when the first carrier takes the goods.
CIP Carriage and Insurance Paid To	Any	Yes	Yes	As CPT, plus you insure the goods to the named place at the higher ICC (A) level of cover.
DAP Delivered at Place	Any	Yes	No	You deliver to the named place, ready for unloading. The buyer clears import and pays duty and VAT.
DPU Delivered at Place Unloaded	Any	Yes	No	As DAP, but you also unload the goods at the named place. The buyer clears import.
DDP Delivered Duty Paid	Any	Yes	No	You deliver to the named place and pay import duty and VAT in the buyer's country.
FAS Free Alongside Ship	Sea only	No	No	You clear the goods for export and place them alongside the buyer's vessel at the port.
FOB Free on Board	Sea only	No	No	You clear the goods for export and load them on the buyer's vessel at the port.
CFR Cost and Freight	Sea only	Yes	No	You pay the sea freight to the destination port; risk passes once the goods are on board.
CIF Cost, Insurance and Freight	Sea only	Yes	Yes	As CFR, plus you insure the goods to the destination port at the minimum ICC (C) level of cover.

UK to EU: the Statement on Origin

Goods that meet the rules of origin in the UK-EU Trade and Cooperation Agreement can enter at zero tariff if the invoice carries the statement on origin. Switch the wording to UK and tick the option to add it, with your EORI as the exporter reference. Claim it only when each product meets its product-specific rule; HMRC can ask for the evidence. See GOV.UK: check your goods meet the rules of origin.

Frequently Asked Questions

What is a commercial invoice?

A commercial invoice is the seller's invoice for an international shipment. Customs use it to classify the goods, work out duty and import VAT, and check where the goods were made. It travels with the shipment, or is uploaded to the courier or freight forwarder, and the buyer pays against it.

What must a commercial invoice include?

The exporter and consignee with full addresses, the invoice number and date, a specific description of each item with its HS or commodity code, country of origin, quantity, unit price and line value, the currency, the Incoterm and named place, freight and insurance where you charge them, the number of packages and their weights, the reason for export, EORI or tax numbers, and a signed declaration that the details are true.

What is the difference between a commercial invoice and a proforma invoice?

A proforma invoice is sent before shipment, as a quote the buyer can pay a deposit against or use for an import licence. The commercial invoice is issued when the goods ship and is the one customs and the buyer's accounts team use. For shipments with no sale, such as samples or repairs, couriers often accept a proforma in its place.

Do I need a commercial invoice for samples or gifts?

Yes. Customs still need a value to assess duty and VAT, so enter the fair market value of each item and set the reason for export to sample or gift. A value of zero is the most common reason sample shipments are held.

What is an HS code and how many digits do I need?

The Harmonized System code classifies the goods. The first 6 digits are the same in every country. The UK uses an 8-digit commodity code for exports and 10 digits for imports; the US uses a 10-digit Schedule B number for exports and a 10-digit HTS number for imports. Give at least 6 digits, and the full national code when you know it.

Do I need an EORI number on the invoice?

You need an EORI number to move goods into or out of the UK or the EU, and customs declarations quote it. Put the exporter's EORI on the invoice when you ship from the UK or the EU, and the consignee's when the goods go to the UK or the EU. A UK EORI is GB followed by 12 digits.

Is this commercial invoice template free?

Yes, with no signup. The invoice is built in your browser and nothing you type is sent to OrderSync. Your details are kept in this browser so the next invoice starts filled in. Untick the footer option to remove the ordersync.io line.