Digitize Fax Orders Automatically
Some of your best customers still fax their orders. Instead of squinting at blurry pages and re-typing every line item, let OrderSync convert fax images to clean, validated order data in your ERP.
How It Works
From fax machine to ERP without anyone touching a keyboard.
Capture Fax
Incoming faxes are routed to a digital fax service or scanned from your existing fax machine. OrderSync picks up the image files automatically.
Enhance and OCR
AI cleans up low-resolution scans, corrects skew, and runs OCR tuned for purchase order layouts. Even poor-quality faxes get accurate text extraction.
Extract Order Data
Line items, quantities, SKUs, pricing, and PO numbers are pulled from the recognized text. The AI handles tables, multi-page orders, and handwritten notes.
Validate and Sync
Extracted data is validated against your catalog and pricing rules. Verified orders flow into your ERP. Anything uncertain gets flagged for a quick human check.
Why Automate Fax Orders
Fax orders are slow to process by hand and prone to reading errors. Automation solves both problems at once.
Eliminate Manual Re-keying
Faxed purchase orders are the worst to type by hand. Blurry text, cramped tables, and handwritten notes slow your team down. AI handles the hard parts so your staff does not have to.
Handle Poor Scan Quality
Fax machines produce some of the lowest quality document images in business. OrderSync applies image enhancement and specialized OCR that is built for degraded scans.
Keep Long-Standing Customers Happy
Some of your highest-volume accounts still prefer fax. Instead of asking them to change, meet them where they are and process their orders just as fast as digital ones.
Full Audit Trail
Every fax is stored alongside the extracted data and the resulting sales order. If there is ever a dispute, you can pull up the original fax image and the exact data that was captured.
How to Test Order Extraction Before You Buy
Vendors demo on a clean, typed, single-page order. Your orders are scans and spreadsheets. Here is the test protocol, the seven traps that decide the result, and how to score a trial honestly.
- How to build a test set that reflects what you actually receive
- The seven traps that break extraction, unit of measure first
- How to score at the line, so a near-miss counts as the error it is
- The questions to ask every vendor, including us
One email with the download. Unsubscribe any time.
Ready to Modernize Fax Order Processing?
See how OrderSync turns faxed purchase orders into clean ERP data. 15-minute demo, no commitment.
Book My Intro CallNo credit card required. Start in minutes.