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EDI 860 Sample File: PO Change Request

Quantity cut, price change and an added line. Valid X12 004010, explained segment by segment, free to download.

A synthetic file: made-up companies, IDs and amounts, safe to load into a test system.

An EDI 860 is the buyer's request to change a purchase order already sent. This sample changes PO 4500123456 with three POC lines: a quantity decrease on line 002, a price change on line 003 and a new line 004. BCH01 04 marks it as a change and BCH05 gives the change sequence.

Standard
X12 860
Version
004010
Sent by
Buyer to supplier
Segments
15

sample-860-purchase-order-change.edi

From WALMART to VENDOR123. Click a line to jump to its explanation.

Open in EDI Inspector
ISA*00*          *00*          *ZZ*WALMART        *ZZ*VENDOR123      *231121*1000*U*00401*000000102*0*P*>~GS*PC*WALMART*VENDOR123*20231121*1000*102*X*004010~ST*860*0001~BCH*04*SA*4500123456**1*20231120*****20231121~REF*DP*001~DTM*002*20231125~N1*ST*WALMART STORE 001*92*001~POC*002*QD*40*10*EA*29.99*PE*VN*PROD-67890*UP*012345678912~POC*003*PC*200*0*EA*9.49*PE*VN*PROD-11111*UP*012345678929~POC*004*AI*24*24*EA*12.99*PE*VN*PROD-22222*UP*012345678936~PID*F****Canvas Belt - Brown~CTT*3~SE*11*0001~GE*1*102~IEA*1*000000102~

860 Sample, Segment by Segment

Every segment and element, with what each code means. The 4 segments with a note are open; open any other to see its elements.

  1. 1ISAInterchange control header
    ISA01
    Authorization information qualifier
    00
    ISA03
    Security information qualifier
    00
    ISA05
    Sender ID qualifier
    ZZMutually defined
    ISA06
    Interchange sender ID
    WALMART
    ISA07
    Receiver ID qualifier
    ZZMutually defined
    ISA08
    Interchange receiver ID
    VENDOR123
    ISA09
    Interchange date
    231121Nov 21, 2023
    ISA10
    Interchange time
    100010:00
    ISA11
    Standards identifier (repetition separator in 005010)
    U
    ISA12
    Interchange control version number
    00401
    ISA13
    Interchange control number
    000000102
    ISA14
    Acknowledgment requested (TA1)
    0No acknowledgment requested
    ISA15
    Usage indicator
    PProduction
    ISA16
    Component element separator
    >
  2. 2GSFunctional group header
    GS01
    Functional identifier code
    PCPurchase order change (860)
    GS02
    Application sender's code
    WALMART
    GS03
    Application receiver's code
    VENDOR123
    GS04
    Date
    20231121Nov 21, 2023
    GS05
    Time
    100010:00
    GS06
    Group control number
    102
    GS07
    Responsible agency code
    XAccredited Standards Committee X12
    GS08
    Version / release / industry identifier
    004010
  3. 3STTransaction set header
    ST01
    Transaction set identifier code
    860Purchase order change request
    ST02
    Transaction set control number
    0001
  4. 4BCHBeginning segment for purchase order change

    BCH01 04: change. BCH05 is the change order sequence number; apply changes in that order.

    BCH01
    Transaction set purpose code
    04Change
    BCH02
    Purchase order type code
    SAStand-alone order
    BCH03
    Purchase order number
    4500123456
    BCH05
    Change order sequence number
    1
    BCH06
    Purchase order date
    20231120Nov 20, 2023
    BCH11
    Change request date
    20231121Nov 21, 2023
  5. 5REFReference identification
    REF01
    Reference identification qualifier
    DPDepartment
    REF02
    Reference identification
    001
  6. 6DTMDate/time reference
    DTM01
    Date/time qualifier
    002Delivery requested
    DTM02
    Date
    20231125Nov 25, 2023
  7. 7N1Party identification
    N101
    Entity identifier code
    STShip to
    N102
    Name
    WALMART STORE 001
    N103
    Identification code qualifier
    92Assigned by buyer
    N104
    Identification code
    001
  8. 8POCLine item change

    QD: quantity decrease. Line 002 goes to 40.

    POC01
    Line number (assigned identification)
    002
    POC02
    Change or response type code
    QDQuantity decrease
    POC03
    Quantity ordered (new)
    40
    POC04
    Quantity left to receive
    10
    POC05
    Unit of measure
    EAEach
    POC06
    Unit price
    29.99
    POC07
    Basis of unit price
    PEPrice per each
    POC08
    Product/service ID qualifier
    VNVendor item
    POC09
    Product/service ID
    PROD-67890
    POC10
    Product/service ID qualifier
    UPUPC
    POC11
    Product/service ID
    012345678912
  9. 9POCLine item change

    PC: price change. Line 003 is now 9.49 each.

    POC01
    Line number (assigned identification)
    003
    POC02
    Change or response type code
    PCPrice change
    POC03
    Quantity ordered (new)
    200
    POC04
    Quantity left to receive
    0
    POC05
    Unit of measure
    EAEach
    POC06
    Unit price
    9.49
    POC07
    Basis of unit price
    PEPrice per each
    POC08
    Product/service ID qualifier
    VNVendor item
    POC09
    Product/service ID
    PROD-11111
    POC10
    Product/service ID qualifier
    UPUPC
    POC11
    Product/service ID
    012345678929
  10. 10POCLine item change

    AI: add item. Line 004 is new: 24 belts at 12.99.

    POC01
    Line number (assigned identification)
    004
    POC02
    Change or response type code
    AIAdd item
    POC03
    Quantity ordered (new)
    24
    POC04
    Quantity left to receive
    24
    POC05
    Unit of measure
    EAEach
    POC06
    Unit price
    12.99
    POC07
    Basis of unit price
    PEPrice per each
    POC08
    Product/service ID qualifier
    VNVendor item
    POC09
    Product/service ID
    PROD-22222
    POC10
    Product/service ID qualifier
    UPUPC
    POC11
    Product/service ID
    012345678936
  11. 11PIDProduct/item description
    PID01
    Item description type
    FFree-form description
    PID05
    Description
    Canvas Belt - Brown
  12. 12CTTTransaction totals
    CTT01
    Number of line items
    3
  13. 13SETransaction set trailer
    SE01
    Number of included segments (ST to SE)
    11
    SE02
    Transaction set control number (matches ST02)
    0001
  14. 14GEFunctional group trailer
    GE01
    Number of transaction sets included
    1
    GE02
    Group control number (matches GS06)
    102
  15. 15IEAInterchange control trailer
    IEA01
    Number of included functional groups
    1
    IEA02
    Interchange control number (matches ISA13)
    000000102

The Same File as a Document

What a person reads once the codes are translated. Download it as a PDF from the menu above.

Purchase Order Change

4500123456-1

Nov 21, 2023

PO number
4500123456
PO date
Nov 20, 2023
Type
Stand-alone order
Purpose
Change
Delivery requested
Nov 25, 2023
Department
001

Ship to

WALMART STORE 001

Assigned by buyer: 001

LineChangeItem / UPCDescriptionNew qtyUnitUnit price
002Quantity decreasePROD-6789001234567891240Each$29.99
003Price changePROD-11111012345678929200Each$9.49
004Add itemPROD-22222012345678936Canvas Belt - Brown24Each$12.99
Lines
3
Total quantity
264
Merchandise
$3,409.36
Total
$3,409.36

About This 860 Sample

Each POC line names the original line number and a change type. Apply them to the open order in sequence order, then answer with an 865 or a new 855 if your partner asks for one.

Missed 860s are a common cause of invoice disputes: the supplier ships and bills the original quantity, the buyer pays the changed one.

For every segment the standard allows and how retailers use them, read the EDI 860 guide. To check a file of your own, paste it into the EDI Inspector, or browse all 22 EDI sample files.

Related Sample Files

Frequently Asked Questions

What is an EDI 860?

An EDI 860 is the buyer's request to change a purchase order already sent. This sample changes PO 4500123456 with three POC lines: a quantity decrease on line 002, a price change on line 003 and a new line 004. BCH01 04 marks it as a change and BCH05 gives the change sequence.

Can I use this EDI 860 sample to test my system?

Yes. It is a complete, valid X12 file of 15 segments with made-up companies, IDs and amounts. Download it as .edi or .txt, load it into your translator or ERP test environment, and change the sender and receiver IDs to your test IDs if your system routes by them.

How do I check my own EDI 860 file?

Paste it into the free OrderSync EDI Inspector. It names every segment and element, checks the envelope counts and control numbers, tests GS1 check digits, and points at the exact segment a trading partner would reject. Nothing is uploaded: the file is read in your browser.

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