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EDI 850 Sample File: Purchase Order

Retail store order, 3 lines with UPCs and prices. Valid X12 004010, explained segment by segment, free to download.

A synthetic file: made-up companies, IDs and amounts, safe to load into a test system.

An EDI 850 is the X12 purchase order a buyer sends to a supplier. This sample is a complete 004010 interchange: ISA and GS envelopes, a BEG header with PO number 4500123456, ship-to and bill-to N1 loops, three PO1 lines with UPCs and prices, and CTT, SE, GE and IEA trailers with correct counts.

Standard
X12 850
Version
004010
Sent by
Buyer to supplier
Segments
23

sample-850-purchase-order.edi

From WALMART to VENDOR123. Click a line to jump to its explanation.

Open in EDI Inspector
ISA*00*          *00*          *ZZ*WALMART        *ZZ*VENDOR123      *231120*1430*U*00401*000000001*0*P*:~GS*PO*WALMART*VENDOR123*20231120*1430*1*X*004010~ST*850*0001~BEG*00*SA*4500123456**20231120~REF*DP*001~REF*IA*STORE001~DTM*002*20231123~N1*ST*WALMART STORE 001*92*001~N3*123 MAIN STREET~N4*BENTONVILLE*AR*72712~N1*BT*WALMART INC*92*WALMART~N3*702 SW 8TH STREET~N4*BENTONVILLE*AR*72716~PO1*001*100*EA*15.99*PE*VN*PROD-12345*UP*012345678905~PID*F****Blue T-Shirt - Size L~PO1*002*50*EA*29.99*PE*VN*PROD-67890*UP*012345678912~PID*F****Denim Jeans - Size 32~PO1*003*200*EA*9.99*PE*VN*PROD-11111*UP*012345678929~PID*F****White Socks - 3 Pack~CTT*3~SE*19*0001~GE*1*1~IEA*1*000000001~

850 Sample, Segment by Segment

Every segment and element, with what each code means. The 10 segments with a note are open; open any other to see its elements.

  1. 1ISAInterchange control header

    Fixed width, 106 characters. ISA06 and ISA08 are padded to 15 characters, and the character right after ISA16 is the segment terminator for the whole file.

    ISA01
    Authorization information qualifier
    00
    ISA03
    Security information qualifier
    00
    ISA05
    Sender ID qualifier
    ZZMutually defined
    ISA06
    Interchange sender ID
    WALMART
    ISA07
    Receiver ID qualifier
    ZZMutually defined
    ISA08
    Interchange receiver ID
    VENDOR123
    ISA09
    Interchange date
    231120Nov 20, 2023
    ISA10
    Interchange time
    143014:30
    ISA11
    Standards identifier (repetition separator in 005010)
    U
    ISA12
    Interchange control version number
    00401
    ISA13
    Interchange control number
    000000001
    ISA14
    Acknowledgment requested (TA1)
    0No acknowledgment requested
    ISA15
    Usage indicator
    PProduction
    ISA16
    Component element separator
    :
  2. 2GSFunctional group header

    GS01 PO marks this group as purchase orders. GS08 004010 is the version your translator maps against.

    GS01
    Functional identifier code
    POPurchase order (850)
    GS02
    Application sender's code
    WALMART
    GS03
    Application receiver's code
    VENDOR123
    GS04
    Date
    20231120Nov 20, 2023
    GS05
    Time
    143014:30
    GS06
    Group control number
    1
    GS07
    Responsible agency code
    XAccredited Standards Committee X12
    GS08
    Version / release / industry identifier
    004010
  3. 3STTransaction set header
    ST01
    Transaction set identifier code
    850Purchase order
    ST02
    Transaction set control number
    0001
  4. 4BEGBeginning segment for purchase order

    BEG03 is the PO number every later document quotes. BEG02 SA is a stand-alone order, as opposed to a release against a blanket order.

    BEG01
    Transaction set purpose code
    00Original
    BEG02
    Purchase order type code
    SAStand-alone order
    BEG03
    Purchase order number
    4500123456
    BEG05
    Purchase order date
    20231120Nov 20, 2023
  5. 5REFReference identification

    REF*DP is the department number. Retailers check it on the ASN and invoice, so carry it through.

    REF01
    Reference identification qualifier
    DPDepartment
    REF02
    Reference identification
    001
  6. 6REFReference identification
    REF01
    Reference identification qualifier
    IAInternal vendor number
    REF02
    Reference identification
    STORE001
  7. 7DTMDate/time reference

    DTM*002 is the requested delivery date. Retailers measure on-time delivery against it.

    DTM01
    Date/time qualifier
    002Delivery requested
    DTM02
    Date
    20231123Nov 23, 2023
  8. 8N1Party identification

    The ship-to is a store identified by the buyer's own location code (qualifier 92), not just an address.

    N101
    Entity identifier code
    STShip to
    N102
    Name
    WALMART STORE 001
    N103
    Identification code qualifier
    92Assigned by buyer
    N104
    Identification code
    001
  9. 9N3Party address
    N301
    Address line 1
    123 MAIN STREET
  10. 10N4Geographic location
    N401
    City
    BENTONVILLE
    N402
    State or province code
    AR
    N403
    Postal code
    72712
  11. 11N1Party identification
    N101
    Entity identifier code
    BTBill to
    N102
    Name
    WALMART INC
    N103
    Identification code qualifier
    92Assigned by buyer
    N104
    Identification code
    WALMART
  12. 12N3Party address
    N301
    Address line 1
    702 SW 8TH STREET
  13. 13N4Geographic location
    N401
    City
    BENTONVILLE
    N402
    State or province code
    AR
    N403
    Postal code
    72716
  14. 14PO1Baseline item data (order line)

    PO102 quantity, PO103 unit, PO104 price, then qualifier and ID pairs: VN is your item number, UP the 12-digit UPC.

    PO101
    Line number (assigned identification)
    001
    PO102
    Quantity ordered
    100
    PO103
    Unit of measure
    EAEach
    PO104
    Unit price
    15.99
    PO105
    Basis of unit price
    PEPrice per each
    PO106
    Product/service ID qualifier
    VNVendor item
    PO107
    Product/service ID
    PROD-12345
    PO108
    Product/service ID qualifier
    UPUPC
    PO109
    Product/service ID
    012345678905
  15. 15PIDProduct/item description
    PID01
    Item description type
    FFree-form description
    PID05
    Description
    Blue T-Shirt - Size L
  16. 16PO1Baseline item data (order line)
    PO101
    Line number (assigned identification)
    002
    PO102
    Quantity ordered
    50
    PO103
    Unit of measure
    EAEach
    PO104
    Unit price
    29.99
    PO105
    Basis of unit price
    PEPrice per each
    PO106
    Product/service ID qualifier
    VNVendor item
    PO107
    Product/service ID
    PROD-67890
    PO108
    Product/service ID qualifier
    UPUPC
    PO109
    Product/service ID
    012345678912
  17. 17PIDProduct/item description
    PID01
    Item description type
    FFree-form description
    PID05
    Description
    Denim Jeans - Size 32
  18. 18PO1Baseline item data (order line)
    PO101
    Line number (assigned identification)
    003
    PO102
    Quantity ordered
    200
    PO103
    Unit of measure
    EAEach
    PO104
    Unit price
    9.99
    PO105
    Basis of unit price
    PEPrice per each
    PO106
    Product/service ID qualifier
    VNVendor item
    PO107
    Product/service ID
    PROD-11111
    PO108
    Product/service ID qualifier
    UPUPC
    PO109
    Product/service ID
    012345678929
  19. 19PIDProduct/item description
    PID01
    Item description type
    FFree-form description
    PID05
    Description
    White Socks - 3 Pack
  20. 20CTTTransaction totals

    CTT01 counts PO1 lines (3), not segments.

    CTT01
    Number of line items
    3
  21. 21SETransaction set trailer

    SE01 counts every segment from ST to SE inclusive: 19 here. A wrong count is the most common reason a 997 comes back rejected.

    SE01
    Number of included segments (ST to SE)
    19
    SE02
    Transaction set control number (matches ST02)
    0001
  22. 22GEFunctional group trailer
    GE01
    Number of transaction sets included
    1
    GE02
    Group control number (matches GS06)
    1
  23. 23IEAInterchange control trailer

    IEA02 must equal ISA13 and GE02 must equal GS06, or the receiver rejects the interchange.

    IEA01
    Number of included functional groups
    1
    IEA02
    Interchange control number (matches ISA13)
    000000001

The Same File as a Document

What a person reads once the codes are translated. Download it as a PDF from the menu above.

Purchase Order

4500123456

Nov 20, 2023

Type
Stand-alone order
Delivery requested
Nov 23, 2023
Department
001
Internal vendor number
STORE001

Ship to

WALMART STORE 001

123 MAIN STREET

BENTONVILLE, AR 72712

Assigned by buyer: 001

Bill to

WALMART INC

702 SW 8TH STREET

BENTONVILLE, AR 72716

Assigned by buyer: WALMART

LineItem / UPCDescriptionQtyUnitUnit priceAmount
001PROD-12345012345678905Blue T-Shirt - Size L100Each$15.99$1,599.00
002PROD-67890012345678912Denim Jeans - Size 3250Each$29.99$1,499.50
003PROD-11111012345678929White Socks - 3 Pack200Each$9.99$1,998.00
Lines
3
Total quantity
350
Merchandise
$5,096.50
Total
$5,096.50

Draft the 855, 856 and 810 from this PO

The EDI response builder reads an 850 and drafts the acknowledgment, ship notice and invoice that answer it.

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About This 850 Sample

The 850 starts every retail EDI order cycle. Everything after it quotes the PO number in BEG03: the 855 acknowledgment, the 856 ship notice and the 810 invoice. If your system keys the order in by hand, this is the file that gets retyped.

This sample follows the shape big-box retailers send to suppliers: a store number on the ship-to, a department number, a requested delivery date and one PO1 line per item with your item number (VN) and the UPC (UP). The IDs and items are made up.

For every segment the standard allows and how retailers use them, read the EDI 850 guide. To check a file of your own, paste it into the EDI Inspector, or browse all 22 EDI sample files.

Related Sample Files

Frequently Asked Questions

What is an EDI 850?

An EDI 850 is the X12 purchase order a buyer sends to a supplier. This sample is a complete 004010 interchange: ISA and GS envelopes, a BEG header with PO number 4500123456, ship-to and bill-to N1 loops, three PO1 lines with UPCs and prices, and CTT, SE, GE and IEA trailers with correct counts.

Can I use this EDI 850 sample to test my system?

Yes. It is a complete, valid X12 file of 23 segments with made-up companies, IDs and amounts. Download it as .edi or .txt, load it into your translator or ERP test environment, and change the sender and receiver IDs to your test IDs if your system routes by them.

How do I check my own EDI 850 file?

Paste it into the free OrderSync EDI Inspector. It names every segment and element, checks the envelope counts and control numbers, tests GS1 check digits, and points at the exact segment a trading partner would reject. Nothing is uploaded: the file is read in your browser.

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