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EDI 810 Sample File: Invoice

Invoices the shipped quantities, freight and terms. Valid X12 004010, explained segment by segment, free to download.

A synthetic file: made-up companies, IDs and amounts, safe to load into a test system.

An EDI 810 is the X12 invoice a supplier sends after shipping. This sample bills PO 4500123456 for what the matching 856 shipped: three IT1 lines, 2% 10 net 30 terms in ITD, a $45.00 freight charge in SAC, and TDS01 499155, which is $4,991.55 with two implied decimals.

Standard
X12 810
Version
004010
Sent by
Supplier to buyer
Segments
27

sample-810-invoice.edi

From VENDOR123 to WALMART. Click a line to jump to its explanation.

Open in EDI Inspector
ISA*00*          *00*          *ZZ*VENDOR123      *ZZ*WALMART        *231124*0930*U*00401*000000104*0*P*>~GS*IN*VENDOR123*WALMART*20231124*0930*104*X*004010~ST*810*0001~BIG*20231124*INV-87421*20231120*4500123456~REF*DP*001~REF*BM*BOLWMT9988776~ITD*01*3*2**10**30~DTM*011*20231122~N1*ST*WALMART STORE 001*92*001~N3*123 MAIN STREET~N4*BENTONVILLE*AR*72712~N1*RE*VENDOR COMPANY LLC*92*VENDOR123~N3*321 INDUSTRIAL WAY~N4*DALLAS*TX*75201~IT1*001*100*EA*15.99*PE*VN*PROD-12345*UP*012345678905~PID*F****BLUE T-SHIRT SIZE L~IT1*002*45*EA*29.99*PE*VN*PROD-67890*UP*012345678912~PID*F****DENIM JEANS SIZE 32~IT1*003*200*EA*9.99*PE*VN*PROD-11111*UP*012345678929~PID*F****WHITE SOCKS 3 PACK~TDS*499155~CAD*M***FXFE*FEDEX FREIGHT~SAC*C*D240***4500~CTT*3~SE*23*0001~GE*1*104~IEA*1*000000104~

810 Sample, Segment by Segment

Every segment and element, with what each code means. The 6 segments with a note are open; open any other to see its elements.

  1. 1ISAInterchange control header
    ISA01
    Authorization information qualifier
    00
    ISA03
    Security information qualifier
    00
    ISA05
    Sender ID qualifier
    ZZMutually defined
    ISA06
    Interchange sender ID
    VENDOR123
    ISA07
    Receiver ID qualifier
    ZZMutually defined
    ISA08
    Interchange receiver ID
    WALMART
    ISA09
    Interchange date
    231124Nov 24, 2023
    ISA10
    Interchange time
    093009:30
    ISA11
    Standards identifier (repetition separator in 005010)
    U
    ISA12
    Interchange control version number
    00401
    ISA13
    Interchange control number
    000000104
    ISA14
    Acknowledgment requested (TA1)
    0No acknowledgment requested
    ISA15
    Usage indicator
    PProduction
    ISA16
    Component element separator
    >
  2. 2GSFunctional group header
    GS01
    Functional identifier code
    INInvoice (810)
    GS02
    Application sender's code
    VENDOR123
    GS03
    Application receiver's code
    WALMART
    GS04
    Date
    20231124Nov 24, 2023
    GS05
    Time
    093009:30
    GS06
    Group control number
    104
    GS07
    Responsible agency code
    XAccredited Standards Committee X12
    GS08
    Version / release / industry identifier
    004010
  3. 3STTransaction set header
    ST01
    Transaction set identifier code
    810Invoice
    ST02
    Transaction set control number
    0001
  4. 4BIGBeginning segment for invoice

    BIG01 invoice date, BIG02 your invoice number, BIG04 the buyer's PO number. Keep invoice numbers unique per buyer.

    BIG01
    Invoice date
    20231124Nov 24, 2023
    BIG02
    Invoice number
    INV-87421
    BIG03
    Purchase order date
    20231120Nov 20, 2023
    BIG04
    Purchase order number
    4500123456
  5. 5REFReference identification
    REF01
    Reference identification qualifier
    DPDepartment
    REF02
    Reference identification
    001
  6. 6REFReference identification
    REF01
    Reference identification qualifier
    BMBill of lading
    REF02
    Reference identification
    BOLWMT9988776
  7. 7ITDTerms of sale

    Basic terms from invoice date (ITD02 3): 2% discount within 10 days, net 30.

    ITD01
    Terms type code
    01Basic
    ITD02
    Terms basis date code
    3Invoice date
    ITD03
    Terms discount percent
    2
    ITD05
    Terms discount days due
    10
    ITD07
    Terms net days
    30
  8. 8DTMDate/time reference
    DTM01
    Date/time qualifier
    011Shipped
    DTM02
    Date
    20231122Nov 22, 2023
  9. 9N1Party identification
    N101
    Entity identifier code
    STShip to
    N102
    Name
    WALMART STORE 001
    N103
    Identification code qualifier
    92Assigned by buyer
    N104
    Identification code
    001
  10. 10N3Party address
    N301
    Address line 1
    123 MAIN STREET
  11. 11N4Geographic location
    N401
    City
    BENTONVILLE
    N402
    State or province code
    AR
    N403
    Postal code
    72712
  12. 12N1Party identification
    N101
    Entity identifier code
    RERemit to
    N102
    Name
    VENDOR COMPANY LLC
    N103
    Identification code qualifier
    92Assigned by buyer
    N104
    Identification code
    VENDOR123
  13. 13N3Party address
    N301
    Address line 1
    321 INDUSTRIAL WAY
  14. 14N4Geographic location
    N401
    City
    DALLAS
    N402
    State or province code
    TX
    N403
    Postal code
    75201
  15. 15IT1Baseline item data (invoice line)
    IT101
    Line number (assigned identification)
    001
    IT102
    Quantity invoiced
    100
    IT103
    Unit of measure
    EAEach
    IT104
    Unit price
    15.99
    IT105
    Basis of unit price
    PEPrice per each
    IT106
    Product/service ID qualifier
    VNVendor item
    IT107
    Product/service ID
    PROD-12345
    IT108
    Product/service ID qualifier
    UPUPC
    IT109
    Product/service ID
    012345678905
  16. 16PIDProduct/item description
    PID01
    Item description type
    FFree-form description
    PID05
    Description
    BLUE T-SHIRT SIZE L
  17. 17IT1Baseline item data (invoice line)

    Invoices 45, the quantity the 856 shipped, not the 50 ordered.

    IT101
    Line number (assigned identification)
    002
    IT102
    Quantity invoiced
    45
    IT103
    Unit of measure
    EAEach
    IT104
    Unit price
    29.99
    IT105
    Basis of unit price
    PEPrice per each
    IT106
    Product/service ID qualifier
    VNVendor item
    IT107
    Product/service ID
    PROD-67890
    IT108
    Product/service ID qualifier
    UPUPC
    IT109
    Product/service ID
    012345678912
  18. 18PIDProduct/item description
    PID01
    Item description type
    FFree-form description
    PID05
    Description
    DENIM JEANS SIZE 32
  19. 19IT1Baseline item data (invoice line)
    IT101
    Line number (assigned identification)
    003
    IT102
    Quantity invoiced
    200
    IT103
    Unit of measure
    EAEach
    IT104
    Unit price
    9.99
    IT105
    Basis of unit price
    PEPrice per each
    IT106
    Product/service ID qualifier
    VNVendor item
    IT107
    Product/service ID
    PROD-11111
    IT108
    Product/service ID qualifier
    UPUPC
    IT109
    Product/service ID
    012345678929
  20. 20PIDProduct/item description
    PID01
    Item description type
    FFree-form description
    PID05
    Description
    WHITE SOCKS 3 PACK
  21. 21TDSTotal monetary value summary

    TDS01 has two implied decimals: 499155 is $4,991.55, the lines plus the $45.00 freight charge.

    TDS01
    Total invoice amount (implied 2 decimals)
    4991554,991.55 (2 implied decimals)
  22. 22CADCarrier detail
    CAD01
    Transportation method/type code
    MMotor (common carrier)
    CAD04
    Carrier SCAC
    FXFE
    CAD05
    Routing
    FEDEX FREIGHT
  23. 23SACService, promotion, allowance or charge

    SAC*C*D240: a freight charge. SAC05 4500 is $45.00, also with implied decimals.

    SAC01
    Allowance or charge indicator
    CCharge
    SAC02
    Allowance or charge code
    D240Freight
    SAC05
    Amount (implied 2 decimals)
    450045.00 (2 implied decimals)
  24. 24CTTTransaction totals

    Three IT1 lines.

    CTT01
    Number of line items
    3
  25. 25SETransaction set trailer
    SE01
    Number of included segments (ST to SE)
    23
    SE02
    Transaction set control number (matches ST02)
    0001
  26. 26GEFunctional group trailer
    GE01
    Number of transaction sets included
    1
    GE02
    Group control number (matches GS06)
    104
  27. 27IEAInterchange control trailer
    IEA01
    Number of included functional groups
    1
    IEA02
    Interchange control number (matches ISA13)
    000000104

The Same File as a Document

What a person reads once the codes are translated. Download it as a PDF from the menu above.

Invoice

INV-87421

Nov 24, 2023

PO number
4500123456
PO date
Nov 20, 2023
Shipped
Nov 22, 2023
Department
001
Bill of lading
BOLWMT9988776

Ship to

WALMART STORE 001

123 MAIN STREET

BENTONVILLE, AR 72712

Assigned by buyer: 001

Remit to

VENDOR COMPANY LLC

321 INDUSTRIAL WAY

DALLAS, TX 75201

Assigned by buyer: VENDOR123

LineItem / UPCDescriptionQtyUnitUnit priceAmount
001PROD-12345012345678905BLUE T-SHIRT SIZE L100Each$15.99$1,599.00
002PROD-67890012345678912DENIM JEANS SIZE 3245Each$29.99$1,349.55
003PROD-11111012345678929WHITE SOCKS 3 PACK200Each$9.99$1,998.00
Lines
3
Total quantity
345
Merchandise
$4,946.55
Freight
$45.00
Total
$4,991.55

Payment terms: 2% discount if paid within 10 days, net 30 days, from invoice date

3-way match it against the PO and ASN

Compare EDI lines up the 850, 856 and 810 and flags every line where they disagree.

Open the free tool

About This 810 Sample

Retailers match every 810 against their PO and the receipt from your 856. Invoice the quantity you shipped, not the quantity ordered: line 2 here bills 45 because only 45 went on the truck.

Watch the implied decimals. TDS01 and SAC05 carry no decimal point, so 4500 is $45.00 and 499155 is $4,991.55. Unit prices in IT104 do carry a decimal point.

For every segment the standard allows and how retailers use them, read the EDI 810 guide. To check a file of your own, paste it into the EDI Inspector, or browse all 22 EDI sample files.

Related Sample Files

Frequently Asked Questions

What is an EDI 810?

An EDI 810 is the X12 invoice a supplier sends after shipping. This sample bills PO 4500123456 for what the matching 856 shipped: three IT1 lines, 2% 10 net 30 terms in ITD, a $45.00 freight charge in SAC, and TDS01 499155, which is $4,991.55 with two implied decimals.

Can I use this EDI 810 sample to test my system?

Yes. It is a complete, valid X12 file of 27 segments with made-up companies, IDs and amounts. Download it as .edi or .txt, load it into your translator or ERP test environment, and change the sender and receiver IDs to your test IDs if your system routes by them.

How do I check my own EDI 810 file?

Paste it into the free OrderSync EDI Inspector. It names every segment and element, checks the envelope counts and control numbers, tests GS1 check digits, and points at the exact segment a trading partner would reject. Nothing is uploaded: the file is read in your browser.

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