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EDIFACT INVOIC Sample File: Invoice

Zero-rated UK food invoice with VAT numbers. Valid EDIFACT D:96A:UN:EAN008, explained segment by segment, free to download.

A synthetic file: made-up companies, IDs and amounts, safe to load into a test system.

EDIFACT INVOIC is the UN/EDIFACT invoice, the equivalent of an X12 810. This sample bills order PO4500812 and delivery note DN300455: supplier and buyer VAT numbers in RFF+VA, three lines with quantity, price, line amount and zero-rate VAT, and MOA totals of 394.80 GBP in the summary.

Standard
EDIFACT INVOIC
Version
D:96A:UN:EAN008
Sent by
Supplier to buyer
Segments
40

sample-edifact-invoic-invoice.edi

From 5012345000022 to 5012345000015. Click a line to jump to its explanation.

Open in EDI Inspector
UNA:+.? 'UNB+UNOC:3+5012345000022:14+5012345000015:14+261014:0905+20313'UNH+ME000004+INVOIC:D:96A:UN:EAN008'BGM+380+INV2026-1187+9'DTM+137:20261014:102'DTM+131:20261014:102'RFF+ON:PO4500812'RFF+DQ:DN300455'NAD+SU+5012345000022::9++Hillside Foods Ltd'RFF+VA:GB123456789'NAD+BY+5012345000015::9++Northgate Grocers Ltd'RFF+VA:GB987654321'NAD+IV+5012345000015::9'CUX+2:GBP:4'PAT+1++5:3:D:30'LIN+1++5012345100012:EN'QTY+47:120'MOA+203:138.00'PRI+AAA:1.15'TAX+7+VAT+++:::0+Z'LIN+2++5012345100029:EN'QTY+47:48'MOA+203:115.20'PRI+AAA:2.40'TAX+7+VAT+++:::0+Z'LIN+3++5012345100036:EN'QTY+47:48'MOA+203:141.60'PRI+AAA:2.95'TAX+7+VAT+++:::0+Z'UNS+S'CNT+2:3'MOA+79:394.80'MOA+125:394.80'MOA+124:0.00'MOA+77:394.80'TAX+7+VAT+++:::0+Z'MOA+124:0.00'UNT+37+ME000004'UNZ+1+20313'

INVOIC Sample, Segment by Segment

Every segment and element, with what each code means. The 10 segments with a note are open; open any other to see its elements.

  1. 1UNAService string advice
  2. 2UNBInterchange header
    UNB01
    Syntax identifier
    UNOC:3Character set: UNOC · Syntax version: 3
    UNB02
    Interchange sender
    5012345000022:14Sender identification: 5012345000022 · Identification code qualifier: 14
    UNB03
    Interchange recipient
    5012345000015:14Recipient identification: 5012345000015 · Identification code qualifier: 14
    UNB04
    Date and time of preparation
    261014:0905Date: 261014 · Time: 0905
    UNB05
    Interchange control reference
    20313
  3. 3UNHMessage header
    UNH01
    Message reference number
    ME000004
    UNH02
    Message identifier
    INVOIC:D:96A:UN:EAN008Message type: INVOIC · Version (D = directory): D · Release (96A, 01B...): 96A · Controlling agency (UN): UN · Association assigned code (EANCOM: EAN008 etc.): EAN008
  4. 4BGMBeginning of message

    380: commercial invoice. INV2026-1187 is the invoice number.

    BGM01
    Document/message name
    380Commercial invoice
    BGM02
    Document/message identification
    INV2026-1187
    BGM03
    Message function code
    9Original
  5. 5DTMDate/time/period
    DTM01
    Date/time/period
    137:20261014:102Document/message date/timeQualifier: 137 · Value: 20261014 · Format code: 102
  6. 6DTMDate/time/period

    131: tax point date.

    DTM01
    Date/time/period
    131:20261014:102Tax point dateQualifier: 131 · Value: 20261014 · Format code: 102
  7. 7RFFReference

    RFF+ON: the order invoiced.

    RFF01
    Reference
    ON:PO4500812Order number (buyer)Qualifier: ON · Reference number: PO4500812
  8. 8RFFReference

    RFF+DQ: the delivery note, which ties the invoice to the DESADV.

    RFF01
    Reference
    DQ:DN300455Despatch note numberQualifier: DQ · Reference number: DN300455
  9. 9NADName and address
    NAD01
    Party function code qualifier
    SUSupplier
    NAD02
    Party identification
    5012345000022::9Party identifier (GLN when agency is 9): 5012345000022 · Responsible agency: 9
    NAD04
    Party name
    Hillside Foods Ltd
  10. 10RFFReference

    The supplier's VAT number, under its NAD.

    RFF01
    Reference
    VA:GB123456789VAT registration numberQualifier: VA · Reference number: GB123456789
  11. 11NADName and address
    NAD01
    Party function code qualifier
    BYBuyer
    NAD02
    Party identification
    5012345000015::9Party identifier (GLN when agency is 9): 5012345000015 · Responsible agency: 9
    NAD04
    Party name
    Northgate Grocers Ltd
  12. 12RFFReference
    RFF01
    Reference
    VA:GB987654321VAT registration numberQualifier: VA · Reference number: GB987654321
  13. 13NADName and address
    NAD01
    Party function code qualifier
    IVInvoicee
    NAD02
    Party identification
    5012345000015::9Party identifier (GLN when agency is 9): 5012345000015 · Responsible agency: 9
  14. 14CUXCurrencies
    CUX01
    Currency details
    2:GBP:4Reference currencyUsage qualifier: 2 · Currency code: GBP · Currency type qualifier: 4
  15. 15PATPayment terms basis

    Payment terms: 30 days.

    PAT01
    Payment terms type code
    1
    PAT03
    Terms/time information
    5:3:D:30Reference: 5 · Relation: 3 · Period type: D · Number of periods: 30
  16. 16LINLine item
    LIN01
    Line item number
    1
    LIN03
    Item number identification
    5012345100012:ENItem number: 5012345100012 · Item number type: EN
  17. 17QTYQuantity
    QTY01
    Quantity details
    47:120Invoiced quantityQualifier: 47 · Quantity: 120
  18. 18MOAMonetary amount

    203: line amount, 120 x 1.15 = 138.00.

    MOA01
    Monetary amount
    203:138.00Line item amountAmount type qualifier: 203 · Amount: 138.00
  19. 19PRIPrice details
    PRI01
    Price information
    AAA:1.15Calculation net pricePrice qualifier: AAA · Price: 1.15
  20. 20TAXDuty/tax/fee details

    VAT category Z, zero rated.

    TAX01
    Function qualifier
    7Tax
    TAX02
    Type
    VATValue added tax
    TAX05
    Tax detail
    :::0Rate (percent): 0
    TAX06
    Tax category code
    ZZero rated
  21. 21LINLine item
    LIN01
    Line item number
    2
    LIN03
    Item number identification
    5012345100029:ENItem number: 5012345100029 · Item number type: EN
  22. 22QTYQuantity
    QTY01
    Quantity details
    47:48Invoiced quantityQualifier: 47 · Quantity: 48
  23. 23MOAMonetary amount
    MOA01
    Monetary amount
    203:115.20Line item amountAmount type qualifier: 203 · Amount: 115.20
  24. 24PRIPrice details
    PRI01
    Price information
    AAA:2.40Calculation net pricePrice qualifier: AAA · Price: 2.40
  25. 25TAXDuty/tax/fee details
    TAX01
    Function qualifier
    7Tax
    TAX02
    Type
    VATValue added tax
    TAX05
    Tax detail
    :::0Rate (percent): 0
    TAX06
    Tax category code
    ZZero rated
  26. 26LINLine item
    LIN01
    Line item number
    3
    LIN03
    Item number identification
    5012345100036:ENItem number: 5012345100036 · Item number type: EN
  27. 27QTYQuantity
    QTY01
    Quantity details
    47:48Invoiced quantityQualifier: 47 · Quantity: 48
  28. 28MOAMonetary amount
    MOA01
    Monetary amount
    203:141.60Line item amountAmount type qualifier: 203 · Amount: 141.60
  29. 29PRIPrice details
    PRI01
    Price information
    AAA:2.95Calculation net pricePrice qualifier: AAA · Price: 2.95
  30. 30TAXDuty/tax/fee details
    TAX01
    Function qualifier
    7Tax
    TAX02
    Type
    VATValue added tax
    TAX05
    Tax detail
    :::0Rate (percent): 0
    TAX06
    Tax category code
    ZZero rated
  31. 31UNSSection control
    UNS01
    Section identification
    SDetail/summary separation
  32. 32CNTControl total
    CNT01
    Control
    2:3Number of line itemsQualifier: 2 · Value: 3
  33. 33MOAMonetary amount

    79: total of the line items, 394.80.

    MOA01
    Monetary amount
    79:394.80Total line items amountAmount type qualifier: 79 · Amount: 394.80
  34. 34MOAMonetary amount
    MOA01
    Monetary amount
    125:394.80Taxable amountAmount type qualifier: 125 · Amount: 394.80
  35. 35MOAMonetary amount
    MOA01
    Monetary amount
    124:0.00Tax amountAmount type qualifier: 124 · Amount: 0.00
  36. 36MOAMonetary amount

    77: invoice amount, 394.80.

    MOA01
    Monetary amount
    77:394.80Invoice amountAmount type qualifier: 77 · Amount: 394.80
  37. 37TAXDuty/tax/fee details
    TAX01
    Function qualifier
    7Tax
    TAX02
    Type
    VATValue added tax
    TAX05
    Tax detail
    :::0Rate (percent): 0
    TAX06
    Tax category code
    ZZero rated
  38. 38MOAMonetary amount
    MOA01
    Monetary amount
    124:0.00Tax amountAmount type qualifier: 124 · Amount: 0.00
  39. 39UNTMessage trailer
    UNT01
    Number of segments in the message, UNH and UNT included
    37
    UNT02
    Message reference number (must equal UNH01)
    ME000004
  40. 40UNZInterchange trailer
    UNZ01
    Interchange control count (messages, or groups when UNG is used)
    1
    UNZ02
    Interchange control reference (must equal UNB05)
    20313

The Same File as a Document

What a person reads once the codes are translated. Download it as a PDF from the menu above.

Invoice

INV2026-1187

Oct 14, 2026

PO number
PO4500812
Type
Commercial invoice
Currency
GBP
Document/message date/time
Oct 14, 2026
Tax point date
Oct 14, 2026
Order number (buyer)
PO4500812
Despatch note number
DN300455
VAT registration number
GB123456789 (Hillside Foods Ltd)
VAT registration number
GB987654321 (Northgate Grocers Ltd)

Supplier

Hillside Foods Ltd

GS1 (GLN): 5012345000022

Buyer

Northgate Grocers Ltd

GS1 (GLN): 5012345000015

Invoicee

GS1 (GLN): 5012345000015

LineUPC / GTINDescriptionQtyUnit priceAmount
15012345100012VAT 0% (category Z)120£1.15£138.00
25012345100029VAT 0% (category Z)48£2.40£115.20
35012345100036VAT 0% (category Z)48£2.95£141.60
Lines
3
Total quantity
216
Merchandise
£394.80
VAT (0%)
£0.00
Total
£394.80

Payment terms: Net 30 days, from date of invoice

About This INVOIC Sample

UK buyers check the VAT detail on every INVOIC: a TAX segment on each line, a tax point date in DTM+131 and VAT numbers for both parties. Most food is zero rated (category Z), so the tax amount is 0.00 but the segments still have to be there.

The summary after UNS repeats the totals: line items, taxable amount, tax and the invoice amount.

For every segment the standard allows and how retailers use them, read the EDIFACT INVOIC guide. To check a file of your own, paste it into the EDI Inspector, or browse all 22 EDI sample files.

Related Sample Files

Frequently Asked Questions

What is a EDIFACT INVOIC?

EDIFACT INVOIC is the UN/EDIFACT invoice, the equivalent of an X12 810. This sample bills order PO4500812 and delivery note DN300455: supplier and buyer VAT numbers in RFF+VA, three lines with quantity, price, line amount and zero-rate VAT, and MOA totals of 394.80 GBP in the summary.

Can I use this EDIFACT INVOIC sample to test my system?

Yes. It is a complete, valid EDIFACT file of 40 segments with made-up companies, IDs and amounts. Download it as .edi or .txt, load it into your translator or ERP test environment, and change the sender and receiver IDs to your test IDs if your system routes by them.

How do I check my own EDIFACT INVOIC file?

Paste it into the free OrderSync EDI Inspector. It names every segment and element, checks the envelope counts and control numbers, tests GS1 check digits, and points at the exact segment a trading partner would reject. Nothing is uploaded: the file is read in your browser.

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