Skip to content
OrderSync LogoOrderSync

EDI 945 Sample File: Warehouse Shipping Advice

The 3PL confirms shipment, one line short. Valid X12 004010, explained segment by segment, free to download.

A synthetic file: made-up companies, IDs and amounts, safe to load into a test system.

An EDI 945 is the warehouse's confirmation that an order shipped. This sample answers the 940 for ORD-78901234: W06 gives the ship date and shipment ID, N9 the bill of lading and UPS tracking number, and W12 shows line 1 complete and line 2 short, 36 of 48 shipped.

Standard
X12 945
Version
004010
Sent by
3PL to brand (depositor)
Segments
24

sample-945-warehouse-shipping-advice.edi

From PEAKLOGIX3PL to BRAND123. Click a line to jump to its explanation.

Open in EDI Inspector
ISA*00*          *00*          *ZZ*PEAKLOGIX3PL   *ZZ*BRAND123       *260510*1430*U*00401*000000202*0*P*>~GS*SW*PEAKLOGIX3PL*BRAND123*20260510*1430*202*X*004010~ST*945*0001~W06*F*ORD-78901234*20260510*SHP-99821**PO-55120~N1*DE*NORTHSHORE APPAREL CO*92*BRAND123~N1*ST*ACME OUTFITTERS INC*92*ACME-AUS-01~N3*123 MAIN STREET~N4*AUSTIN*TX*78701*US~N9*BM*BOL-99821~N9*2I*1Z999AA10123456784~G62*11*20260510~W27*U*UPSN*UPS GROUND~LX*1~MAN*GM*000123456000001231~W12*CC*12*12*0*EA**VN*NS-TEE-BLK-M~G69*PERFORMANCE TEE BLACK MEDIUM~LX*2~MAN*GM*000123456000001248~W12*CP*48*36*12*EA**VN*NS-TEE-WHT-L~G69*PERFORMANCE TEE WHITE LARGE~W03*48*31*LB~SE*20*0001~GE*1*202~IEA*1*000000202~

945 Sample, Segment by Segment

Every segment and element, with what each code means. The 9 segments with a note are open; open any other to see its elements.

  1. 1ISAInterchange control header
    ISA01
    Authorization information qualifier
    00
    ISA03
    Security information qualifier
    00
    ISA05
    Sender ID qualifier
    ZZMutually defined
    ISA06
    Interchange sender ID
    PEAKLOGIX3PL
    ISA07
    Receiver ID qualifier
    ZZMutually defined
    ISA08
    Interchange receiver ID
    BRAND123
    ISA09
    Interchange date
    260510May 10, 2026
    ISA10
    Interchange time
    143014:30
    ISA11
    Standards identifier (repetition separator in 005010)
    U
    ISA12
    Interchange control version number
    00401
    ISA13
    Interchange control number
    000000202
    ISA14
    Acknowledgment requested (TA1)
    0No acknowledgment requested
    ISA15
    Usage indicator
    PProduction
    ISA16
    Component element separator
    >
  2. 2GSFunctional group header
    GS01
    Functional identifier code
    SWWarehouse shipping advice (945)
    GS02
    Application sender's code
    PEAKLOGIX3PL
    GS03
    Application receiver's code
    BRAND123
    GS04
    Date
    20260510May 10, 2026
    GS05
    Time
    143014:30
    GS06
    Group control number
    202
    GS07
    Responsible agency code
    XAccredited Standards Committee X12
    GS08
    Version / release / industry identifier
    004010
  3. 3STTransaction set header
    ST01
    Transaction set identifier code
    945Warehouse shipping advice
    ST02
    Transaction set control number
    0001
  4. 4W06Warehouse shipment identification

    W0601 F: final. W0602 matches the 940's W0502; W0604 is the warehouse's shipment ID; W0606 the customer PO.

    W0601
    Reporting code
    FFinal
    W0602
    Depositor order number
    ORD-78901234
    W0603
    Ship date
    20260510May 10, 2026
    W0604
    Shipment identification number
    SHP-99821
    W0606
    Purchase order number
    PO-55120
  5. 5N1Party identification
    N101
    Entity identifier code
    DEDepositor
    N102
    Name
    NORTHSHORE APPAREL CO
    N103
    Identification code qualifier
    92Assigned by buyer
    N104
    Identification code
    BRAND123
  6. 6N1Party identification
    N101
    Entity identifier code
    STShip to
    N102
    Name
    ACME OUTFITTERS INC
    N103
    Identification code qualifier
    92Assigned by buyer
    N104
    Identification code
    ACME-AUS-01
  7. 7N3Party address
    N301
    Address line 1
    123 MAIN STREET
  8. 8N4Geographic location
    N401
    City
    AUSTIN
    N402
    State or province code
    TX
    N403
    Postal code
    78701
    N404
    Country code
    US
  9. 9N9Reference identification

    N9*BM: the bill of lading number.

    N901
    Reference identification qualifier
    BMBill of lading
    N902
    Reference identification
    BOL-99821
  10. 10N9Reference identification

    N9*2I: the parcel tracking number.

    N901
    Reference identification qualifier
    2ITracking number
    N902
    Reference identification
    1Z999AA10123456784
  11. 11G62Date/time

    G62*11: shipped on May 10.

    G6201
    Date qualifier
    11Shipped on this date
    G6202
    Date
    20260510May 10, 2026
  12. 12W27Carrier detail

    W2701 U: private parcel service, carrier SCAC UPSN.

    W2701
    Transportation method/type code
    UPrivate parcel service
    W2702
    Carrier SCAC
    UPSN
    W2703
    Routing
    UPS GROUND
  13. 13LXAssigned number
    LX01
    Assigned number (line counter)
    1
  14. 14MANMarks and numbers (SSCC)

    The SSCC-18 on the carton label (MAN*GM).

    MAN01
    Marks and numbers qualifier
    GMSSCC-18 with application identifier
    MAN02
    Marks and numbers
    000123456000001231
  15. 15W12Warehouse item detail

    CC: shipped complete, 12 of 12.

    W1201
    Shipment/order status code
    CCShipment complete
    W1202
    Quantity ordered
    12
    W1203
    Number of units shipped
    12
    W1204
    Quantity difference
    0
    W1205
    Unit of measure
    EAEach
    W1207
    Product/service ID qualifier
    VNVendor item
    W1208
    Product/service ID
    NS-TEE-BLK-M
  16. 16G69Line item detail (description)
    G6901
    Item description
    PERFORMANCE TEE BLACK MEDIUM
  17. 17LXAssigned number
    LX01
    Assigned number (line counter)
    2
  18. 18MANMarks and numbers (SSCC)
    MAN01
    Marks and numbers qualifier
    GMSSCC-18 with application identifier
    MAN02
    Marks and numbers
    000123456000001248
  19. 19W12Warehouse item detail

    CP: partial shipment, no backorder. 36 of 48 shipped, 12 short (W1204).

    W1201
    Shipment/order status code
    CPPartial shipment, no backorder
    W1202
    Quantity ordered
    48
    W1203
    Number of units shipped
    36
    W1204
    Quantity difference
    12
    W1205
    Unit of measure
    EAEach
    W1207
    Product/service ID qualifier
    VNVendor item
    W1208
    Product/service ID
    NS-TEE-WHT-L
  20. 20G69Line item detail (description)
    G6901
    Item description
    PERFORMANCE TEE WHITE LARGE
  21. 21W03Total shipment information

    Totals: 48 units shipped, 31 lb.

    W0301
    Total units shipped
    48
    W0302
    Total weight
    31
    W0303
    Unit of measure
    LBPound
  22. 22SETransaction set trailer
    SE01
    Number of included segments (ST to SE)
    20
    SE02
    Transaction set control number (matches ST02)
    0001
  23. 23GEFunctional group trailer
    GE01
    Number of transaction sets included
    1
    GE02
    Group control number (matches GS06)
    202
  24. 24IEAInterchange control trailer
    IEA01
    Number of included functional groups
    1
    IEA02
    Interchange control number (matches ISA13)
    000000202

The Same File as a Document

What a person reads once the codes are translated. Download it as a PDF from the menu above.

Warehouse Shipping Advice

SHP-99821

May 10, 2026

PO number
PO-55120
Shipped
May 10, 2026
Depositor order number
ORD-78901234
Bill of lading
BOL-99821
2I
1Z999AA10123456784
Packages
48
Gross weight
31 lb

DE

NORTHSHORE APPAREL CO

Assigned by buyer: BRAND123

Ship to

ACME OUTFITTERS INC

123 MAIN STREET

AUSTIN, TX 78701, US

Assigned by buyer: ACME-AUS-01

Carton SSCCLineItemDescriptionOrderedShippedUnitStatus
0001234560000012311NS-TEE-BLK-MPERFORMANCE TEE BLACK MEDIUM1212EachShipment complete
0001234560000012482NS-TEE-WHT-LPERFORMANCE TEE WHITE LARGE4836EachPartial shipment, no backorder
Cartons
2
PO lines
2
Total quantity
48

About This 945 Sample

The brand uses the 945 to send its own 856 to the retailer and to invoice the right quantities. A short line in the 945 has to flow into both, or the retailer's receipt and the invoice will not match.

The SSCC on each MAN segment is the carton label the warehouse printed, so the brand can build the retailer ASN from it without asking the warehouse again.

For every segment the standard allows and how retailers use them, read the EDI 945 guide. To check a file of your own, paste it into the EDI Inspector, or browse all 22 EDI sample files.

Related Sample Files

Frequently Asked Questions

What is an EDI 945?

An EDI 945 is the warehouse's confirmation that an order shipped. This sample answers the 940 for ORD-78901234: W06 gives the ship date and shipment ID, N9 the bill of lading and UPS tracking number, and W12 shows line 1 complete and line 2 short, 36 of 48 shipped.

Can I use this EDI 945 sample to test my system?

Yes. It is a complete, valid X12 file of 24 segments with made-up companies, IDs and amounts. Download it as .edi or .txt, load it into your translator or ERP test environment, and change the sender and receiver IDs to your test IDs if your system routes by them.

How do I check my own EDI 945 file?

Paste it into the free OrderSync EDI Inspector. It names every segment and element, checks the envelope counts and control numbers, tests GS1 check digits, and points at the exact segment a trading partner would reject. Nothing is uploaded: the file is read in your browser.

Related Free Tools

EDI Viewer and Validator

Open an X12 or EDIFACT file, see every segment and element named, find errors by segment, check retailer rules and generate a 997.

EDI to PDF Converter

Turn an X12, EDIFACT or TRADACOMS order, ship notice or invoice into a readable PDF, with lines in Excel or CSV.

EDI Response Builder (855, 856, 810)

Paste an EDI 850 and get draft 855, 856 and 810 replies, with SSCC carton numbers, validated and ready to send.

Compare EDI Documents (3-Way Match)

Check a PO against its change, acknowledgment, ship notice and invoice line by line: quantities, prices and missing lines.

EDI Rejection Explainer

Paste a 997, 999, TA1, 824 or CONTRL. Every rejection code in plain English, located in your original file, with the fix.