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EDI 997 Sample File: Functional Acknowledgment

Accepts one 850 in one group. Valid X12 004010, explained segment by segment, free to download.

A synthetic file: made-up companies, IDs and amounts, safe to load into a test system.

An EDI 997 tells the sender their file arrived and passed syntax checks. This sample accepts one 850: AK1 names the purchase order group by its GS06 control number, AK2 the transaction set by its ST02, AK5 A accepts it and AK9 counts one set included, received and accepted.

Standard
X12 997
Version
004010
Sent by
Receiver to sender
Segments
10

sample-997-functional-acknowledgment.edi

From BUYER456 to VENDOR123. Click a line to jump to its explanation.

Open in EDI Inspector
ISA*00*          *00*          *ZZ*BUYER456       *ZZ*VENDOR123      *231120*1431*U*00401*000000006*0*P*:~GS*FA*BUYER456*VENDOR123*20231120*1431*6*X*004010~ST*997*0006~AK1*PO*1~AK2*850*0001~AK5*A~AK9*A*1*1*1~SE*6*0006~GE*1*6~IEA*1*000000006~

997 Sample, Segment by Segment

Every segment and element, with what each code means. The 4 segments with a note are open; open any other to see its elements.

  1. 1ISAInterchange control header
    ISA01
    Authorization information qualifier
    00
    ISA03
    Security information qualifier
    00
    ISA05
    Sender ID qualifier
    ZZMutually defined
    ISA06
    Interchange sender ID
    BUYER456
    ISA07
    Receiver ID qualifier
    ZZMutually defined
    ISA08
    Interchange receiver ID
    VENDOR123
    ISA09
    Interchange date
    231120Nov 20, 2023
    ISA10
    Interchange time
    143114:31
    ISA11
    Standards identifier (repetition separator in 005010)
    U
    ISA12
    Interchange control version number
    00401
    ISA13
    Interchange control number
    000000006
    ISA14
    Acknowledgment requested (TA1)
    0No acknowledgment requested
    ISA15
    Usage indicator
    PProduction
    ISA16
    Component element separator
    :
  2. 2GSFunctional group header
    GS01
    Functional identifier code
    FAFunctional acknowledgment (997, 999)
    GS02
    Application sender's code
    BUYER456
    GS03
    Application receiver's code
    VENDOR123
    GS04
    Date
    20231120Nov 20, 2023
    GS05
    Time
    143114:31
    GS06
    Group control number
    6
    GS07
    Responsible agency code
    XAccredited Standards Committee X12
    GS08
    Version / release / industry identifier
    004010
  3. 3STTransaction set header
    ST01
    Transaction set identifier code
    997Functional acknowledgment
    ST02
    Transaction set control number
    0006
  4. 4AK1Functional group response header

    AK1 names the group answered: functional ID PO and group control number 1 (the GS06 of the original).

    AK101
    Functional identifier code of the group answered
    POPurchase order (850)
    AK102
    Group control number answered (its GS06)
    1
  5. 5AK2Transaction set response header

    One AK2 per transaction set answered: the 850 with ST02 0001.

    AK201
    Transaction set identifier code answered
    850Purchase order
    AK202
    Transaction set control number answered (its ST02)
    0001
  6. 6AK5Transaction set response trailer

    A: accepted.

    AK501
    Transaction set acknowledgment code
    AAccepted
  7. 7AK9Functional group response trailer

    Group accepted: 1 set included, 1 received, 1 accepted.

    AK901
    Functional group acknowledge code
    AAccepted
    AK902
    Number of transaction sets included
    1
    AK903
    Number of received transaction sets
    1
    AK904
    Number of accepted transaction sets
    1
  8. 8SETransaction set trailer
    SE01
    Number of included segments (ST to SE)
    6
    SE02
    Transaction set control number (matches ST02)
    0006
  9. 9GEFunctional group trailer
    GE01
    Number of transaction sets included
    1
    GE02
    Group control number (matches GS06)
    6
  10. 10IEAInterchange control trailer
    IEA01
    Number of included functional groups
    1
    IEA02
    Interchange control number (matches ISA13)
    000000006

Decode a rejected 997

The EDI rejection explainer reads AK3, AK4 and AK5 codes and says what to fix.

Open the free tool

About This 997 Sample

A 997 is about structure, not business content. An accepted 997 means the file parsed; it does not mean the buyer agrees with your prices. Business rejections come back as an 824 or a phone call.

Most partners expect a 997 within hours, and many will resend or escalate a file that never got one.

For every segment the standard allows and how retailers use them, read the EDI 997 guide. To check a file of your own, paste it into the EDI Inspector, or browse all 22 EDI sample files.

Related Sample Files

Frequently Asked Questions

What is an EDI 997?

An EDI 997 tells the sender their file arrived and passed syntax checks. This sample accepts one 850: AK1 names the purchase order group by its GS06 control number, AK2 the transaction set by its ST02, AK5 A accepts it and AK9 counts one set included, received and accepted.

Can I use this EDI 997 sample to test my system?

Yes. It is a complete, valid X12 file of 10 segments with made-up companies, IDs and amounts. Download it as .edi or .txt, load it into your translator or ERP test environment, and change the sender and receiver IDs to your test IDs if your system routes by them.

How do I check my own EDI 997 file?

Paste it into the free OrderSync EDI Inspector. It names every segment and element, checks the envelope counts and control numbers, tests GS1 check digits, and points at the exact segment a trading partner would reject. Nothing is uploaded: the file is read in your browser.

Related Free Tools

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EDI Response Builder (855, 856, 810)

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EDI Rejection Explainer

Paste a 997, 999, TA1, 824 or CONTRL. Every rejection code in plain English, located in your original file, with the fix.